Apartment/Room/Suite Number

Source: Handbooks
The apartment, room, or suite number of an address.

Code Set:

• No option list available - N/A

Address Type

Source: Handbooks
The type of address listed for an individual or organization.

Code Set:

• Mailing address - N/A
• Shipping address - N/A
• Physical location address - N/A
• Other home address - N/A
• Employer's address - N/A
• + 2 More Codes...

Alias

Source: Handbooks
An assumed name, or a name by which an individual is otherwise known.

Code Set:

• No option list available - N/A

Apartment/Room/Suite Number

Source: Handbooks
The apartment, room, or suite number of an address.

Code Set:

• No option list available - N/A

Birthdate

Source: Handbooks
The month, day, and year on which an individual was born.

Code Set:

• No option list available - N/A

Building/Site Number

Source: Handbooks
The number of the building on the site, if more than one building shares the same address.

Code Set:

• No option list available - N/A

Citizenship Status

Source: Handbooks
The description that best identifies the status of an individual's citizenship and/or residency in the United States.

Code Set:

• Other - N/A
• Dual national - An individual who is a citizen of one or more countries in addition to the United States
• Non-resident alien - An individual who has been admitted temporarily to the United States as a non-immigrant, but is not a citizen, including those granted student visas solely for the purpose of study (e.g., alien students).
• Resident alien - An individual who has been admitted to the United States for permanent residency, but is not a citizen of the United States.
• United States Citizen - An individual who is a citizen of only the United States regardless of how this status was acquired.

City

Source: Handbooks
The name of the city in which an address is located.

Code Set:

• No option list available - N/A

City of Birth

Source: Handbooks
The name of the city in which an individual was born.

Code Set:

• No option list available - N/A

County of Birth

Source: Handbooks
The name of the county, parish, borough, or comparable unit (within a state) in which an individual was born.

Code Set:

• No option list available - N/A

Electronic Mail Address

Source: Handbooks
The numbers, letters, and symbols used to identify an electronic mail (e-mail) user within the network to which the individual or organization belongs.

Code Set:

• No option list available - N/A

Electronic Mail Address Type

Source: Handbooks
The type of electronic mail (e-mail) address listed for an individual or organization.

Code Set:

• Other - N/A
• Home/personal - N/A
• Work - N/A
• Organizational (school). - N/A

Employment Eligibility Verification

Source: Handbooks
The documentation in addition to an identification document with photograph (e.g., driver's license) furnished by an individual to prove his or her eligibility to be legally employed in the United States.

Code Set:

• Alien registration receipt card with photograph (INS Form I-151 or I-155) - N/A
• Certificate of naturalization (INS Form N-550 or N-570) - N/A
• Certificate of U.S. citizenship (INS Form N-560 or N-561) - N/A
• Certification of birth abroad issued by the Department of State (Form FS-545 or Form DS-1350) - N/A
• ID card for use of resident citizen in the United States (INS Form I-179) - N/A
• + 11 More Codes...

First Entry Date into the United States

Source: Handbooks
The month, day, and year of an individual's initial arrival into the United States in order to establish residency.

Code Set:

• No option list available - N/A

First Name

Source: Handbooks
The full legal name given to an individual at birth, baptism, or through legal change.

Code Set:

• No option list available - N/A

Former Legal Name

Source: Handbooks
A previously recognized legally accepted name that is no longer valid.

Code Set:

• No option list available - N/A

Hispanic or Latino Ethnicity

Source: Handbooks
An indication that the individual traces his or her origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race. The term, "Spanish origin," can be used in addition to "Hispanic or Latino."

Code Set:

• Yes - N/A
• No - N/A

Identification Code

Source: Handbooks
A unique number or alphanumeric code assigned to a space, room, site, building, individual, organization, program, or institution by a school, school system, a state, or other agency or entity.

Code Set:

• No option list available - N/A

Identification Expiration Date

Source: Handbooks
The month, day and year on which the identification document expires and is no longer valid.

Code Set:

• No option list available - N/A

Identification System

Source: Handbooks
A coding scheme that is used for identification and record-keeping purposes by schools, social services, or other agencies to refer to an individual, organization, program, or institution.

Code Set:

• Other - N/A
• Social Security Administration number - N/A
• US government Visa number - N/A
• Personal identification number - N/A
• Family unit number - N/A
• + 27 More Codes...

International Code Number

Source: Handbooks
The international code for the telephone number.

Code Set:

• No option list available - N/A

Last/Surname

Source: Handbooks
The full legal name borne in common by members of a family.

Code Set:

• No option list available - N/A

Last/Surname at Birth

Source: Handbooks
The original surname of an individual as identified at birth before any subsequent changes.

Code Set:

• No option list available - N/A

Middle Name

Source: Handbooks
A full legal secondary name given to an individual at birth, baptism, or through legal change.

Code Set:

• No option list available - N/A

Name of Country of Birth

Source: Handbooks
The name of the country in which an individual was born.

Code Set:

• No option list available - N/A

Name of Country of Citizenship

Source: Handbooks
The name of the country to which an individual acknowledges citizenship.

Code Set:

• No option list available - N/A

Name of State

Source: Handbooks
The name of the state (within the United States) or outlying area in which an address is located.

Code Set:

• No option list available - N/A

Name of State of Birth

Source: Handbooks
The name of the state (within the United States) or extra-state jurisdiction in which an individual was born.

Code Set:

• No option list available - N/A

Other Name

Source: NEDM
Previous, alternate or other names or aliases associated with the individual.

Code Set:

• None - N/A

Personal Information Verification

Source: Handbooks
The evidence by which an individual''s name, address, date of birth, etc. is confirmed.

Code Set:

• Other - N/A
• Baptismal or church certificate - A form, issued by a church, listing the birthdate and certifying the baptism of a child.
• Birth certificate - A written statement or form issued by an office of vital statistics verifying the name and birthdate of a child as reported by the physician attending at the birth.
• Entry in family Bible - An entry in a family Bible on a special page for recording births, marriages, and other vital information about a family.
• Hospital certificate - A certificate issued by a hospital verifying the name and birthdate of a child.
• + 10 More Codes...

Postal Code

Source: NEDM
A number that identifies each postal delivery area in the United States used as a portion of an address.

Code Set:

• None - N/A

Primary Telephone Number Status

Source: Handbooks
An indication that the telephone number should be used as the principal number for an individual or organization.

Code Set:

• Yes - N/A
• No - N/A

Race

Source: Handbooks
The general racial category which most clearly reflects the individual's recognition of his or her community or with which the individual most identifies. [The way this data element is listed, it must allow for multiple entries so that each individual can specify all appropriate races. An alternative would be to list the options as separate data elements and have a yes/no option for each one].

Code Set:

• American Indian or Alaska Native - A person having origins in any of the original peoples of North and South America (including Central America), and who maintains cultural identification through tribal affiliations or community recognition.
• Asian - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, Thailand, and Vietnam.
• Black or African American - A person having origins in any of the black racial groups of Africa. Terms such as "Haitian" or "Negro" can be used in addition to "Black or African-American."
• Native Hawaiian or Other Pacific Islander - A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
• White - A person having origins in any of the original peoples of Europe, North Africa, or the Middle East.

Sex

Source: Handbooks
The concept describing the biological traits that distinguish the males and females of a species.

Code Set:

• Female - A woman or a girl.
• Male - A man or a boy.

Social Security Number (SSN)

Source: Handbooks
The nine-digit number of identification assigned to the individual by the Social Security Administration.

Code Set:

• No option list available - N/A

State Abbreviation

Source: Handbooks
The abbreviation for the state (within the United States) or outlying area in which an address is located.

Code Set:

• AS - American Samoa
• GU - Guam
• PR - Puerto Rico
• AL - Albania
• AR - Argentina
• + 54 More Codes...

State-assigned Code for Institution

Source: Handbooks
A unique number or alphanumeric code assigned by the state for the institution.

Code Set:

• No option list available - N/A

State-assigned County Code

Source: Handbooks
A unique number of alphanumeric code assigned for the county by the state.

Code Set:

• No option list available - N/A

Street Number/Name

Source: Handbooks
The street number and street name or post office box number of an address.

Code Set:

• No option list available - N/A

Telephone Number

Source: Handbooks
The telephone number including the area code, and extension, if applicable.

Code Set:

• No option list available - N/A

Telephone Number Type

Source: Handbooks
The type of communication number listed for an individual.

Code Set:

• Facsimile number - N/A
• Home phone number - N/A
• Work phone number - N/A
• Mobile phone number - N/A

Zip Code

Source: Handbooks
The five or nine digit zip code portion of an address.

Code Set:

• No option list available - N/A