Skip Navigation
small NCES header image
SIF AssociationCCSSO

Technical View


Common Attributes


Core Entities


Elementary Secondary Transcript (elementarySecondaryTranscript)


Definitions

Source: NEDM
A student's permanent academic record which includes courses taken, grades received, all honors received and diplomas conferred to a student.


Relationships

View: Classic | Reverse | Hidden |

EntityRelationshipEntity
Elementary Secondary TranscripthasAssociatedCourse Elementary Secondary
Elementary Secondary TranscripthasAssociatedStudent Elementary Secondary
Elementary Secondary TranscripttypeReport

Attributes

Show All
Academic Honors Type

Academic Honors Type

Source: Handbooks
A designation of the type of academic distinctions earned by or awarded to the student.

Code Set:

  • Attendance award - N/A
  • Awarding of units of value - Awards or recognition given to a student for the completion of course or activity requirements in a form of pre-determined set of numeric values.
  • Certificate - Certificate given to a student in recognition of his/her achievements (e.g., an award for perfect attendance during the school year).
  • Citizenship award/recognition - Awards or recognition given to a student for the demonstration of good citizenship (e.g., voluntary community services).
  • Completion of requirement, but no units of value awarded - Recognition of a students completion of the requirement for a course or an activity; no unit of value awarded.
  • + 13 More Codes...
Address Type

Address Type

Source: Handbooks
The type of address listed for an individual or organization.

Code Set:

  • Mailing address - N/A
  • Other organization address - N/A
  • Physical location address - N/A
  • Shipping address - N/A
Alias

Alias

Source: Handbooks
An assumed name, or a name by which an individual is otherwise known.

Code Set:

  • No option list available - N/A
Apartment/Room/Suite Number

Apartment/Room/Suite Number

Source: Handbooks
The apartment, room, or suite number of an address.

Code Set:

  • No option list available - N/A
Applicable Grades

Applicable Grades

Source: Handbooks
The specific grade or combination of grades.

Code Set:

  • Adult - N/A
  • Eighth grade - N/A
  • Eleventh Grade - N/A
  • Fifth grade - N/A
  • First grade - N/A
  • + 16 More Codes...
Assessment Administration Begin Date

Assessment Administration Begin Date

Source: NEDM
The month(s), day(s), and year on which an assessment administration began.

Code Set:

  • None - N/A
Assessment Administration End Date

Assessment Administration End Date

Source: NEDM
The month(s), day(s), and year on which an assessment administration ended.

Code Set:

  • None - N/A
Assessment Administration Window/Date(s)

Assessment Administration Window/Date(s)

Source: Handbooks
The month(s), day(s), and year on which an assessment is administered.

Code Set:

  • No option list available - N/A
Assessment Code

Assessment Code

Source: Handbooks
The code used to identify a particular assessment given to an individual.

Code Set:

  • No option list available - N/A
Assessment Reporting Method

Assessment Reporting Method

Source: Handbooks
The method that the instructor of the class uses to report the performance and achievement of all students. It may be a qualitative method such as individualized teacher comments or a quantitative method such as a letter or a numerical grade. In some cases, more than one type of reporting method may be used.

Code Set:

  • Achievement/proficiency level - A score that indicates the student's proficiency in a particular subject matter. Performance is usually described in achievement levels (e.g., a range from "basic" to "advanced").
  • ACT score - A score used with the American College Testing Program examinations. This score has a mean of 15 and a standard deviation of five, and scores are based on nationally-representative sample of tenth-and eleventh-grade students.
  • Age score - A derived score used to express a student's test performance in terms of the developmental-level characteristics of the average individual of a corresponding chronological age. This is used more frequently with intelligence and achievement tests for children of school age or below. Scores can be applied to determine a student's mental age (e.g., the average chronological age of students achieving a specific raw score) or education age (e.g., test performance according to the norm age on any given level).
  • C-scaled scores - A score expressed in normalized standard score of eleven units.
  • College Board examination scores - A score developed for use with the College Board examinations as the basis for reporting scores on many of its other special program tests. College Board examinations include the SAT and subject tests, PSAT/NMSQT, AP and CLEP. It is similar to other linear standard scores but has a mean of 500 and a standard deviation of 100.
  • + 25 More Codes...
Assessment Title

Assessment Title

Source: Handbooks
The title or name of the assessment.

Code Set:

  • No option list available - N/A
Birthdate

Birthdate

Source: Handbooks
The month, day, and year on which an individual was born.

Code Set:

  • No option list available - N/A
Building/Site Number

Building/Site Number

Source: Handbooks
The number of the building on the site, if more than one building shares the same address.

Code Set:

  • No option list available - N/A
Career and Technical Education Completer

Career and Technical Education Completer

Source: NEDM
Indicated a student who reached a state–defined threshold of vocational education and who attained a high school diploma or its recognized state equivalent or GED.

Code Set:

  • No - N/A
  • Yes - N/A
Citizenship Status

Citizenship Status

Source: Handbooks
The description that best identifies the status of an individual's citizenship and/or residency in the United States.

Code Set:

  • Dual national - An individual who is a citizen of one or more countries in addition to the United States
  • Non-resident alien - An individual who has been admitted temporarily to the United States as a non-immigrant, but is not a citizen, including those granted student visas solely for the purpose of study (e.g., alien students).
  • Other - N/A
  • Resident alien - An individual who has been admitted to the United States for permanent residency, but is not a citizen of the United States.
  • United States Citizen - An individual who is a citizen of only the United States regardless of how this status was acquired.
City

City

Source: Handbooks
The name of the city in which an address is located.

Code Set:

  • No option list available - N/A
City of Birth

City of Birth

Source: Handbooks
The name of the city in which an individual was born.

Code Set:

  • No option list available - N/A
Class Rank

Class Rank

Source: Handbooks
The academic rank of a student in relation to his or her graduating class (e.g., 1st, 2nd, 3rd).

Code Set:

  • No option list available - N/A
Class Ranking Date

Class Ranking Date

Source: NEDM
Date class ranking was determined.

Code Set:

  • None - N/A
Country Code

Country Code

Source: Handbooks
The unique two digit International Organization for Standardization (ISO) code for the country in which an address is located. (Note: A list of countries and codes is currently maintained and updated by the ISO as ISO 3166 on its website: http://www.iso.org/iso/en/prods-services/iso3166ma/index.html.)

Code Set:

  • AD - Andorra
  • AE - United Arab Emirates
  • AF - Afghanistan
  • AG - Antigua and Barbuda
  • AI - Anguilla
  • + 238 More Codes...
Country of Birth Code

Country of Birth Code

Source: Handbooks
The unique two digit International Organization for Standardization (ISO) code for the country in which an individual is born. (Note: A list of countries and codes is currently maintained and updated by the ISO as ISO 3166 on its website: http://www.iso.org/iso/en/prods-services/iso3166ma/index.html.)

Code Set:

  • AD - Andorra
  • AE - United Arab Emirates
  • AF - Afghanistan
  • AG - Antigua and Barbuda
  • AI - Anguilla
  • + 238 More Codes...
Country of Citizenship Code

Country of Citizenship Code

Source: Handbooks
The unique two digit International Organization for Standardization (ISO) code for the country to which an individual acknowledges citizenship. (Note: A list of countries and codes is currently maintained and updated by the ISO as ISO 3166 on its website http://www.iso.org/iso/en/prods-services/iso3166ma/index.html.)

Code Set:

  • AD - Andorra
  • AE - United Arab Emirates
  • AF - Afghanistan
  • AG - Antigua and Barbuda
  • AI - Anguilla
  • + 238 More Codes...
County FIPS (Federal Information Processing Standards) Code

County FIPS (Federal Information Processing Standards) Code

Source: Handbooks
The Federal Information Processing Standards (FIPS) numeric code for the county issued by the National Institute of Standards and Technology (NIST). Counties are considered to be the `first-order subdivisions` of each State and statistically equivalent entity, regardless of their local designations (county, parish, borough, etc.). Counties in different States will have the same code. A unique county number is created when combined with the 2-digit FIPS State Code.

Code Set:

County of Birth

County of Birth

Source: Handbooks
The name of the county, parish, borough, or comparable unit (within a state) in which an individual was born.

Code Set:

  • No option list available - N/A
Course Code

Course Code

Source: Handbooks
The actual code that identifies the organization of subject matter and related learning experiences provided for the instruction of students.

Code Set:

  • No option list available - N/A
Course Code System

Course Code System

Source: Handbooks
A system that is used to identify the organization of subject matter and related learning experiences provided for the instruction of students.

Code Set:

  • Intermediate agency course code - N/A
  • LEA course code - N/A
  • NCES Pilot Standard National Course Classification System for Secondary Education Codes - N/A
  • Other - N/A
  • School Codes for the Exchange of Data (SCED) course code - N/A
  • + 3 More Codes...
Course Description

Course Description

Source: Handbooks
A description of the content standards and goals covered in the course. Reference may be made to state or national content standards.

Code Set:

  • No option list available - N/A
Course Level Characteristic

Course Level Characteristic

Source: Handbooks
An indication of the general nature and difficulty of instruction provided throughout a course.

Code Set:

  • Accepted as a high school equivalent - A secondary-level course offered at an education institution other than a secondary school (such as adult learning center or a community college) or through correspondence or distance learning.
  • Advanced placement course - An advanced, college-level course designed for students who achieve a specified level of academic performance. Upon successful completion of the course and a standardized Advanced Placement examination, a student may receive college credit.
  • Basic course - A course focusing primarily on skills development, including literacy in language, mathematics, life and physical sciences, and social sciences and history.
  • College-level course - A course, often taken at or in conjunction with a postsecondary institution, which contains instruction equivalent to a college-level course and for which a student may get college credit(s).
  • English Language Learner (ELL) course - An instruction course in which a limited English proficient child is paced for the purpose of developing and attaining English proficiency, while meeting challenging State academic content and student academic achievement standards, as required by section 1111(b)(1); and that may make instructional use of both English and a child''s native language to enable the child to develop and attain English proficiency, and may include the participation of English proficient children if such course is designed to enable all participating children to become proficient in English and a second language.
  • + 8 More Codes...
Course Title

Course Title

Source: Handbooks
The descriptive name given to a course of study offered in a school or other institution or organization. In departmentalized classes at the elementary, secondary, and postsecondary levels (and for staff development activities), this refers to the name by which a course is identified (e.g., American History, English III). For elementary and other non-departmentalized classes, it refers to any portion of the instruction for which a grade or report is assigned (e.g., reading, composition, spelling, and language arts).

Code Set:

  • No option list available - N/A
Credit Type Earned

Credit Type Earned

Source: Handbooks
The type of credits or units of value awarded for the completion of a course.

Code Set:

  • Adult education credit - A term frequently used to indicate the number of hours received by an individual upon completion of an adult education program (course or series of courses).
  • Carnegie unit - A standard measurement used for secondary education that represents the completion of a course that meets one period per day for one school year.
  • Converted occupational experience credit - A term frequently used to indicate the number of hours received by an individual based on life experience.
  • Correspondence credit - A term frequently used to indicate the number of hours received by an individual upon completion of a self-paced instructional program (course or series of courses) offered by mail or via the Internet with no direct contact with faculty.
  • Credit by examination - A term frequently used to indicate the number of hours received by an individual upon completion of a course by passing the proficiency examination for the course.
  • + 12 More Codes...
Credits Attempted: Cumulative

Credits Attempted: Cumulative

Source: NEDM
The cumulative number of credits an individual attempts to earn by taking courses during his or her enrollment in the current school as well as those credits transferred from schools in which the individual had been previously enrolled.

Code Set:

  • None - N/A
Credits Received: Cumulative

Credits Received: Cumulative

Source: Handbooks
The cumulative number of credits an individual earns by completing courses or examinations during his or her enrollment in the current school as well as those credits transferred from schools in which the individual had been previously enrolled.

Code Set:

  • None - N/A
Diploma/Credential Award Date

Diploma/Credential Award Date

Source: Handbooks
The month, day, and year on which the diploma/credential is awarded to a student in recognition of his/her completion of the curricular requirements.

Code Set:

  • No option list available - N/A
Diploma/Credential Type

Diploma/Credential Type

Source: Handbooks
The type of diploma/credential that is awarded to a student in recognition of his/her completion of the curricular requirements.

Code Set:

  • Alternative credential - N/A
  • Certificate of attendance - N/A
  • Certificate of completion - N/A
  • Endorsed/advanced diploma - N/A
  • General Educational Development (GED) credential - N/A
  • + 10 More Codes...
English Proficiency Level

English Proficiency Level

Source: NEDM
The level of English proficiency demonstrated by students on the English language proficiency test.

Code Set:

  • Not Proficient - N/A
  • Proficient - N/A
Entry/Grade Level

Entry/Grade Level

Source: Handbooks
The grade level or primary instructional level at which a student enters and receives services in a school or an educational institution during a given academic session.

Code Set:

  • Adult - N/A
  • Eighth grade - N/A
  • Eleventh Grade - N/A
  • Fifth grade - N/A
  • First grade - N/A
  • + 16 More Codes...
Exit/Withdrawal Date

Exit/Withdrawal Date

Source: Handbooks
The month, day, and year of the first day after the date of an individual's last attendance in school (if known), the day on which an individual graduated, or the date on which it becomes known officially that an individual left school.

Code Set:

  • No option list available - N/A
First Name

First Name

Source: Handbooks
A name given to an individual at birth, baptism, or during another naming ceremony, or through legal change.

Code Set:

  • No option list available - N/A
Former Legal Name

Former Legal Name

Source: Handbooks
A previously recognized legally accepted name that is no longer valid.

Code Set:

  • No option list available - N/A
Generation Code/Suffix

Generation Code/Suffix

Source: Handbooks
An appendage, if any, used to denote an individual's generation in his family (e.g., Jr., Sr., III).

Code Set:

  • No option list available - N/A
Grade Earned

Grade Earned

Source: Handbooks
A final indicator of student performance in a class as submitted by the instructor.

Code Set:

  • No option list available - N/A
Grade Level Assessed

Grade Level Assessed

Source: Handbooks
The grade level or grade spans assessed.

Code Set:

  • Adult - N/A
  • Eighth grade - N/A
  • Eleventh Grade - N/A
  • Fifth grade - N/A
  • First grade - N/A
  • + 16 More Codes...
Grade Level When (Course) Taken

Grade Level When (Course) Taken

Source: NEDM
Student's grade level at time of course.

Code Set:

  • Adult education - N/A
  • Eighth grade - N/A
  • Eleventh grade - N/A
  • Fifth grade - N/A
  • First grade - N/A
  • + 17 More Codes...
Grade Level when Assessed

Grade Level when Assessed

Source: Handbooks
The grade level of a student when assessed.

Code Set:

  • Adult - N/A
  • Eighth grade - N/A
  • Eleventh Grade - N/A
  • Fifth grade - N/A
  • First grade - N/A
  • + 16 More Codes...
Grade Point Average (GPA): Cumulative

Grade Point Average (GPA): Cumulative

Source: Handbooks
A measure of average performance in all courses taken by an individual during his or her school career as determined for record-keeping purposes. This is obtained by dividing the total grade points received by the total number of credits attempted. This usually includes grade points received and credits attempted in his or her current school as well as those transferred from schools in which the individual was previously enrolled.

Code Set:

  • No option list available - N/A
Grade Point Average (GPA): Given Session

Grade Point Average (GPA): Given Session

Source: Handbooks
A measure of average performance in all courses taken by an individual during a given session. This is obtained by dividing the total grade points received by the number of credits attempted for the same session.

Code Set:

  • None - N/A
Grade Points Received: Cumulative

Grade Points Received: Cumulative

Source: Handbooks
The cumulative number of grade points an individual earns by successfully completing courses or examinations during his or her enrollment in the current school as well as those transferred from schools in which the individual had been previously enrolled.

Code Set:

  • None - N/A
Hispanic or Latino Ethnicity

Hispanic or Latino Ethnicity

Source: Handbooks
An indication that the individual traces his or her origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race. The term, "Spanish origin," can be used in addition to "Hispanic or Latino."

Code Set:

  • Hispanic or Latino - N/A
  • Non-Hispanic/Latino - N/A
Honors Description

Honors Description

Source: Handbooks
A description of the type of academic distinctions earned by or awarded to the individual.

Code Set:

  • No option list available - N/A
Identification Code

Identification Code

Source: Handbooks
A unique number or alphanumeric code assigned to a space, room, site, building, individual, organization, program, or institution by a school, school system, a state, or other agency or entity.

Code Set:

  • No option list available - N/A
Identification System

Identification System

Source: Handbooks
A coding scheme that is used for identification and record-keeping purposes by schools, social services, or other agencies to refer to an individual, organization, program, or institution.

Code Set:

  • District-assigned number - N/A
  • Driver's license number - N/A
  • Other - N/A
  • Personal identification number - N/A
  • Professional certificate or license number - N/A
  • + 5 More Codes...
Immunization Date

Immunization Date

Source: Handbooks
The month, day, and year on which an individual receives an immunization.

Code Set:

  • No option list available - N/A
Immunization Status

Immunization Status

Source: Handbooks
The current immunization status as well as an indication of circumstances or situations affecting the immunizations of an individual.

Code Set:

  • Already had the disease - N/A
  • Eighth inoculation - N/A
  • Fifth inoculation - N/A
  • First inoculation - N/A
  • Fourth inoculation - N/A
  • + 9 More Codes...
Immunization Type

Immunization Type

Source: Handbooks
An indication of the type of immunization that an individual has satisfactorily received. (Note: The International Classification of Diseases (ICD) is maintained by the World Health Organization. The ICD is revised periodically to incorporate changes in the medical field, the most updated and detailed list of International Statistical Classification of Diseases and Related Health Problems can be found at http://www.who.int/classifications/apps/icd/icd10online).

Code Set:

  • Abnormal findings on diagnostic imaging and in function studies, without diagnosis - N/A
  • Abnormal findings on examination of blood, without diagnosis - N/A
  • Abnormal findings on examination of other body fluids, substances and tissues, without diagnosis - N/A
  • Abnormal findings on examination of urine, without diagnosis - N/A
  • Accidents - N/A
  • + 199 More Codes...
International Code Number

International Code Number

Source: Handbooks
The international code for the telephone number.

Code Set:

  • No option list available - N/A
Language Code

Language Code

Source: Handbooks
The code for the specific language or dialect that an individual uses to communicate. (Note: A list of languages and codes is currently maintained and updated by the ISO as ISO 639.2 on its websitehttp://www.iso.org/iso/iso_catalogue.htm).

Code Set:

Language of Instruction

Language of Instruction

Source: Handbooks
The language that is used for presenting the instructional materials.

Code Set:

  • No option list available - N/A
Last/Surname

Last/Surname

Source: Handbooks
The name borne in common by members of a family.

Code Set:

  • No option list available - N/A
Last/Surname at Birth

Last/Surname at Birth

Source: Handbooks
The original surname of an individual as identified at birth before any subsequent changes.

Code Set:

  • No option list available - N/A
Life Status

Life Status

Source: Handbooks
The condition of being living or deceased.

Code Set:

  • Deceased - N/A
  • Living - N/A
Marital Status

Marital Status

Source: Handbooks
The condition of an individual with regard to marriage.

Code Set:

  • Legally separated - N/A
  • Married - N/A
  • Not married - Not married including never married, legally divorced, widowed, or marriage annulled.
Marking Period

Marking Period

Source: Handbooks
The name or description of the marking period (e.g., fall, first marking period).

Code Set:

  • None - N/A
Maternal Last Name

Maternal Last Name

Source: Handbooks
The last name of the female parent.

Code Set:

  • No option list available - N/A
Mid-Term Mark

Mid-Term Mark

Source: NEDM
Indicator of student performance at the mid-point of the marking period.

Code Set:

  • None - N/A
Middle Initial

Middle Initial

Source: Handbooks
The first letter of the secondary name given to an individual at birth, baptism, or during another naming ceremony.

Code Set:

  • No option list available - N/A
Middle Name

Middle Name

Source: Handbooks
A secondary name given to an individual at birth, baptism, or during another naming ceremony.

Code Set:

  • No option list available - N/A
Name of Country

Name of Country

Source: Handbooks
The name of the country in which an address is located.

Code Set:

  • No option list available - N/A
Name of Country of Birth

Name of Country of Birth

Source: Handbooks
The name of the country in which an individual was born.

Code Set:

  • No option list available - N/A
Name of Country of Citizenship

Name of Country of Citizenship

Source: Handbooks
The name of the country to which an individual acknowledges citizenship.

Code Set:

  • No option list available - N/A
Name of County

Name of County

Source: Handbooks
The name of the county, parish, borough, or comparable unit (within a state) in which an address is located.

Code Set:

  • No option list available - N/A
Name of Institution

Name of Institution

Source: Handbooks
The full, legally accepted or popularly accepted name of the institution.

Code Set:

  • No option list available - N/A
Name of State

Name of State

Source: Handbooks
The name of the state (within the United States) or outlying area in which an address is located.

Code Set:

  • No option list available - N/A
Name of State of Birth

Name of State of Birth

Source: Handbooks
The name of the state (within the United States) or extra-state jurisdiction in which an individual was born.

Code Set:

  • No option list available - N/A
National/Ethnic Origin Subgroup

National/Ethnic Origin Subgroup

Source: Handbooks
The national or ethnic subgroup of a person other than "American." Examples for Asian include: Chinese, Japanese, Korean, Filipino, Vietnamese, or Asian Indian. For Native Hawaiian or Other Pacific Islander, examples include: Samoan, Hawaiian, or Guamanian. For Hispanics, examples include: Puerto Rican, Mexican-American, Cuban, Argentinean, Dominican, Colombian, Nicaraguan, Salvadoran, or Spaniard. Tribal registration could be listed for Alaska Natives or American Indians (e.g., Navajo).

Code Set:

  • No option list available - N/A
Nickname

Nickname

Source: Handbooks
A familiar form of a proper name, a descriptive name, or other colloquial name given instead of or in addition to an individual's formal name.

Code Set:

  • No option list available - N/A
Number of Credits Attempted

Number of Credits Attempted

Source: Handbooks
The number of credits that a student can earn for enrolling in and completing a given course.

Code Set:

  • No option list available - N/A
Number of Credits Received

Number of Credits Received

Source: Handbooks
The number of credits a student earned for completing a given course.

Code Set:

  • No option list available - N/A
Number of Days Absent

Number of Days Absent

Source: Handbooks
The number of days an individual is absent when school is in session during a given reporting period.

Code Set:

  • None - N/A
Number of Days in Attendance

Number of Days in Attendance

Source: Handbooks
The number of days an individual is present when school is in session during a given reporting period.

Code Set:

  • None - N/A
Other Name

Other Name

Source: NEDM
Previous, alternate or other names or aliases associated with the individual.

Code Set:

  • None - N/A
Personal Title/Prefix

Personal Title/Prefix

Source: Handbooks
An appellation, if any, used to denote rank, placement, or status (e.g., Mr., Ms., Reverend, Sister, Dr., Colonel).

Code Set:

  • No option list available - N/A
Phone Number Extension

Phone Number Extension

Source: Handbooks
The extended telephone addressing information used in addition to phone number such as a PBX extension, a pager PIN, or FAX sub-address.

Code Set:

  • 00996 - No option list available
Postal Code

Postal Code

Source: NEDM
A number that identifies each postal delivery area in the United States used as a portion of an address.

Code Set:

  • None - N/A
Projected Graduation Date

Projected Graduation Date

Source: NEDM
The month and year the student is projected to graduate.

Code Set:

  • None - N/A
Race

Race

Source: Handbooks
The general racial category which most clearly reflects the individual's recognition of his or her community or with which the individual most identifies. [The way this data element is listed, it must allow for multiple entries so that each individual can specify all appropriate races. An alternative would be to list the options as separate data elements and have a yes/no option for each one].

Code Set:

  • American Indian or Alaska Native - A person having origins in any of the original peoples of North and South America (including Central America), and who maintains cultural identification through tribal affiliations or community recognition.
  • Asian - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, Thailand, and Vietnam.
  • Black or African American - A person having origins in any of the black racial groups of Africa. Terms such as "Haitian" or "Negro" can be used in addition to "Black or African-American."
  • Native Hawaiian or Other Pacific Islander - A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
  • White - A person having origins in any of the original peoples of Europe, North Africa, or the Middle East.
Recognition for Participation or Performance in an Activity

Recognition for Participation or Performance in an Activity

Source: Handbooks
The nature of recognition given to the student for accomplishments in a co-curricular, or extra-curricular activity.

Code Set:

  • Athletic awards - Awards given to a student for athletic achievements in specific areas (e.g., basketball, golf, and water polo).
  • Awarding of units of value - Awards or recognition given to a student for the completion of course or activity requirements in a form of pre-determined set of numeric values.
  • Certificate - Certificate given to a student in recognition of his/her achievements (e.g., an award for perfect attendance during the school year).
  • Citizenship award/recognition - Awards or recognition given to a student for the demonstration of good citizenship (e.g., voluntary community services).
  • Completion of requirement, but no units of value awarded - Recognition of a student’s completion of the requirement for a course or an activity; no unit of value awarded.
  • + 7 More Codes...
Religious Affiliation

Religious Affiliation

Source: Handbooks
The religion or religious group (e.g., the specific unified system of religious expression) with which the individual or institution most identifies.

Code Set:

  • Amish - N/A
  • Assembly of God - N/A
  • Baptist - N/A
  • Buddhist - N/A
  • Calvinist - N/A
  • + 24 More Codes...
Repeat Identifier

Repeat Identifier

Source: Handbooks
Indicates that an academic course has been repeated by a student and how that repeat is to be computed in the student's academic grade average.

Code Set:

  • Other, not counted in GPA (e.g., used for academic forgiveness or clemency). - N/A
  • Repeated, counted in grade point average - N/A
  • Repeated, not counted in grade point average - N/A
  • Repeated, other institution - N/A
  • Replacement counted - N/A
  • + 1 More Codes...
School-assigned Number

School-assigned Number

Source: Handbooks
The number assigned to the individual by the school.

Score Results

Score Results

Source: Handbooks
A meaningful raw score or statistical expression of the performance of an individual. The results can be expressed as a number, percentile, range, level, etc.

Code Set:

  • No option list available - N/A
Session Beginning Date

Session Beginning Date

Source: Handbooks
The month, day, and year on which a session begins.

Code Set:

  • No option list available - N/A
Session Ending Date

Session Ending Date

Source: Handbooks
The month, day, and year on which a session ends.

Code Set:

  • No option list available - N/A
Session Name

Session Name

Source: NEDM
The name of the session during the school year in which coursework was completed (e.g., Fall Semester)

Session Type

Session Type

Source: Handbooks
A prescribed span of time when an education institution is open, instruction is provided, and students are under the direction and guidance of teachers and/or education institution administration. A session may be interrupted by one or more vacations.

Code Set:

  • Full school year - A regular school term consisting of no major subdivision of time segments. It usually begins in the late summer or early fall and ends in late spring or early summer (e.g., elementary school).
  • Intersession - A short session which occurs between longer sessions.
  • Long session - A session that is longer than a semester but shorter than a full year.
  • Mini-term - A school term which is shorter than a regular session.
  • Other - N/A
  • + 6 More Codes...
Sex

Sex

Source: Handbooks
The concept describing the biological traits that distinguish the males and females of a species.

Code Set:

  • Female - A woman or a girl.
  • Male - A man or a boy.
Social Security Number (SSN)

Social Security Number (SSN)

Source: Handbooks
The nine-digit number of identification assigned to the individual by the Social Security Administration.

Code Set:

  • No option list available - N/A
State Abbreviation

State Abbreviation

Source: Handbooks
The abbreviation for the state (within the United States) or outlying area in which an address is located.

Code Set:

  • AK - Alaska
  • AL - Alabama
  • AR - Arkansas
  • AS - American Samoa
  • AZ - Arizona
  • + 54 More Codes...
State of Birth Abbreviation

State of Birth Abbreviation

Source: Handbooks
The abbreviation for the name of the state (within the United States) or extra-state jurisdiction in which an individual was born.

Code Set:

  • AK - Alaska
  • AL - Alabama
  • AR - Arkansas
  • AS - American Samoa
  • AZ - Arizona
  • + 54 More Codes...
Street Number/Name

Street Number/Name

Source: Handbooks
The street number and street name or post office box number of an address.

Code Set:

  • No option list available - N/A
Subject Code

Subject Code

Source: NEDM
A two digit code representing one of the 22 subject area content categories in the SCED framework. This code is part of the course description code. See publication: U.S. Department of Education, NCES, 2007-341, Secondary School Course Classification System: School Codes for the Exchange of Data (SCED).

Subtest Name

Subtest Name

Source: Handbooks
The name or title of the subtest.

Telephone Number

Telephone Number

Source: Handbooks
The telephone number including the area code, and extension, if applicable.

Code Set:

  • No option list available - N/A
Telephone Number Type

Telephone Number Type

Source: Handbooks
The type of communication number listed for an individual.

Code Set:

  • Facsimile number - N/A
  • Home phone number - N/A
  • Mobile phone number - N/A
  • Work phone number - N/A
Telephone Status

Telephone Status

Source: Handbooks
A description of preferred communication type or special circumstances which affect communication to an individual, organization, or institution via telephone (e.g., no telephone connection, TTY used, no one available to answer the telephone during certain hours).

Code Set:

  • No option list available - N/A
Test Score Status

Test Score Status

Source: Handbooks
The validity and use of the test score.

Code Set:

  • Invalid score, not used in AYP - N/A
  • Invalid score, used in AYP - N/A
  • Not tested - N/A
  • Valid score, not used in AYP - N/A
  • Valid score, used in AYP - N/A
Total Number in Class

Total Number in Class

Source: Handbooks
The total number of students in the student's graduating class.

Code Set:

  • No option list available - N/A
Tribal or Clan Name

Tribal or Clan Name

Source: Handbooks
A name borne in common by members of a tribe or clan (e.g., the Matai name in Samoa).

Code Set:

  • No option list available - N/A
Zip Code

Zip Code

Source: Handbooks
The five or nine digit zip code portion of an address.

Code Set:

  • No option list available - N/A


Would you like to help us improve our products and website by taking a short survey?

YES, I would like to take the survey

or

No Thanks

The survey consists of a few short questions and takes less than one minute to complete.
National Center for Education Statistics - http://nces.ed.gov
U.S. Department of Education