Baseline Utility Cost

Source: Handbooks
The calculated utility cost of operating and maintaining a utility before carrying out any utility efficiency improvements.

Code Set:

• No option list available - N/A

Compliance Determination Date

Source: Handbooks
The month, day, and year that the school, building, site, system, component, equipment, or fixture compliance status was determined.

Code Set:

• No option list available - N/A

Compliance Name

Source: Handbooks
The name of the inspection or process that indicates conformity to the requirements or standards specified in federal, state, or local standards or codes.

Code Set:

• No option list available - N/A

Compliance Status

Source: Handbooks
An indication of whether the school, building, site, system, component, equipment, vehicle, or fixture conforms to the requirements or standards specified in federal, state, or local standards or codes or other officially required guidelines or regulations.

Code Set:

• In compliance - The building, site, system, component, equipment, vehicle, or fixture conforms to the requirements or standards specified in federal, state, or local standards or codes.
• Not in compliance - The building, site, system, component, equipment, vehicle, or fixture does not conform to the requirements or standards specified in federal, state, or local standards or codes.
• Planned compliance - Planned compliance activities have been set for the building, site, system, component, equipment, vehicle, or fixture to ensure that it conforms to the requirements or standards specified in federal, state, or local standards or codes.
• Waived compliance - The building, site, system, component, equipment, vehicle, or fixture's compliance to the requirements or standards specified in federal, state, or local standards or codes have been waived.

Component Deficiency

Source: Handbooks
A description of the component, system, or finish that needs replacement, repair, or maintenance to perform at an optimal level.

Code Set:

• No option list available - N/A

Component Identification Code

Source: Handbooks
A unique number or alphanumeric code assigned to a component by a school, school system, state, or other agency or entity.

Code Set:

• No option list available - N/A

Condition of System or Component

Source: Handbooks
The rating of the system or component functions under the demands of its regular operation.

Code Set:

• Adequate system or component condition - Some preventive maintenance and/or corrective repair is required.
• Emergency system or component condition - A condition that will result in injury, loss of life, or major damage.
• Excellent System or Component Condition - New or easily restorable to `like new` condition; only minimal routine maintenance is required.
• Fair System or Component Condition - Sometimes fails to meet code or functional requirements; failure(s) are inconvenient to school operation.
• Good System or Component Condition - Only routine maintenance or minor repair is required.
• + 3 More Codes...

Emergency Repair

Source: Handbooks
A description of the urgent restoration work on a piece of equipment, building, or grounds to original completeness or efficiency from a worn, damaged, or deteriorated condition.

Code Set:

• No option list available - N/A

Energy Conservation Measure (ECM)

Source: Handbooks
The type of modification to, or replacement of, a piece of equipment or building shell/system that increases energy efficiency.

Code Set:

• Daylighting - Practice of using natural light, rather than electric lights, to illuminate a space.
• Delamping - Process of removing lamps from a light fixture--for example, using only 2 fluorescent tubes in a 3-tube fixture--wherever there is extra light.
• HVAC replacement - The replacement of a HVAC system with one that is more energy efficient.
• Installation of energy controls - The installation of energy controls that increase the energy efficiency of a building.
• Insulation improvements - The replacement or addition of insulation to a building to make it more energy efficient.
• + 3 More Codes...

Energy Service Company (ESCo)

Source: Handbooks
The name of the company that designs, procures, finances, installs, maintains, and guarantees the performance of energy conservation measures in an owner's facility or facilities.

Code Set:

• No option list available - N/A

Energy Source

Source: Handbooks
The source of energy that directly powers a school district facility or building system.

Code Set:

• Biomass - N/A
• Coal - N/A
• Electric - N/A
• Gas - N/A
• Geothermal - N/A
• + 6 More Codes...

Estimated Cost to Eliminate Deferred Maintenance

Source: Handbooks
The estimated cost to bring systems, components, finishes, fixtures, or equipment to a state of good repair.

Code Set:

• No option list available - N/A

Federal Mandate

Source: Handbooks
The particular federal law, regulation, or standard that pertains to a school facility.

Code Set:

• Americans with Disabilities Act (ADA) - Public Law 101-336 which prohibits discrimination against individuals with disabilities as regards to employment, public accommodations and certain public services. Also known as ADA.
• Asbestos Hazardous Emergency Response Act (AHERA) - N/A
• Individuals with Disabilities Education Act (IDEA) - Public Law 105-17 is designed to insure that all children with disabilities have available to them a free appropriate public education. Public Law. (Formerly called Education of the Handicapped Act P.L. 91-230.) Also known as IDEA.
• Lead Contamination Control Act - N/A
• Other - N/A
• + 1 More Codes...

Federal Mandate Interest

Source: Handbooks
The area of interest controlled by a federal law, regulation, or standard that pertains to a school facility.

Code Set:

• Asbestos contamination - N/A
• Drinking water safety - N/A
• Facility accessibility and usability for individuals with disabilities - N/A
• Hazardous materials - N/A
• Indoor air quality - N/A
• + 7 More Codes...

Identification Code

Source: Handbooks
A unique number or alphanumeric code assigned to a space, room, site, building, individual, organization, program, or institution by a school, school system, a state, or other agency or entity.

Code Set:

• No option list available - N/A

Installation Date

Source: Handbooks
The year in which the system, component, equipment, or fixture was originally installed.

Code Set:

• No option list available - N/A

Job Type

Source: Handbooks
The type of trade needed to meet work order job requirements.

Code Set:

• Carpentry - N/A
• Custodial - N/A
• Electrical - N/A
• Electronic Systems/ Security - N/A
• Energy management - N/A
• + 11 More Codes...

Last Check Date

Source: Handbooks
The month, day, and year that the condition of a system, component, equipment, or fixture was last checked.

Code Set:

• No option list available - N/A

Last Service Date

Source: Handbooks
The month, day, and year a system, component, equipment, or fixture was last serviced for repair or routine maintenance.

Code Set:

• No option list available - N/A

Lease Type (Equipment)

Source: Handbooks
The type of agreement that allows the use and possession of equipment or equipment systems from a third party in return for a regularly scheduled installment payment over an agreed-upon period.

Code Set:

• Capital lease - A lease agreement in which all costs of the equipment and financing are paid in equal installments during the lease period. At the end of the period, the lessee can purchase the equipment at a nominal value (often $1.00); also called a financing lease or a lease-purchase agreement.
• Master lease - A single operating or capital lease agreement negotiated to authorize multiple capital equipment procurements over time; reduces transaction time and spreads financing costs over a larger base than is possible with the procurement of separate lease agreements for individual projects.
• Operating lease - A lease agreement in which the lessee is not required to pay the full costs of equipment and financing by the end of the lease period. Instead, the lessee may buy the equipment for its residual fair market value, or return the equipment to the lessor; also called a true lease.

Life-cycle Cost

Source: Handbooks
The total cost of acquiring, owning, operating, and disposing of a building, facility, or piece of equipment over its useful life.

Code Set:

• No option list available - N/A

Maintenance Standard

Source: Handbooks
The standard for maintenance of a component, system, or building.

Code Set:

• Emergency maintenance repair - A plan that addresses the maintenance in which a critical system, component, equipment, or furnishing breaks down and must be repaired to secure the safety of students, staff, or visitors and/or for operation of the program or service to continue. Unexpected events beyond normal wear and tear may mandate overtime, as situations may have to be dealt with immediately.
• Predictive - The process of monitoring selected performance data for a system, component, or equipment against a baseline reference to identify and predict impending failures for just-in-time maintenance attention. A system of maintenance in which computers and software are used to forecast the failure of a piece of equipment based on its age, user demand, and various performance measures.
• Preventive - The process of performing scheduled equipment inspection, testing, and repair services. Activities are performed on a scheduled basis annually, or more frequently, to identify additional maintenance or required systems testing.
• Routine - A work-order based approach to maintenance that addresses lists of broken items, deteriorated finishes or equipment/parts nearing the end of their life cycle, maintenance required as a result of normal wear and tear, equipment/parts that should be fixed or replaced during a regular work day eliminating the need for overtime pay.
• Run to fail - An approach to maintenance in which management allows equipment and parts to run until they break down or wear out beyond repair.

Next Service Date

Source: Handbooks
The month, day, and year a major component, system, equipment, or fixture is scheduled to be serviced for preventive or routine maintenance.

Code Set:

• No option list available - N/A

Requested Date of Completion

Source: Handbooks
The month, day, and year that the school-based personnel initiating the work order request would like to have it completed.

Code Set:

• No option list available - N/A

State or Local Mandate Interest

Source: Handbooks
The area of interest controlled by a law, rule, regulation, or standard of state and local governments that pertains to public school facilities.

Code Set:

• Acreage standards - N/A
• Building code - N/A
• Design standards - N/A
• Earthquake standards - N/A
• Fire code - N/A
• + 7 More Codes...

State or Local Mandate Name

Source: Handbooks
The specific law, rule, regulation, or standard of a state or local government that pertains to public school facilities.

Code Set:

• No option list available - N/A

Status of Work Order Request

Source: Handbooks
The status of the work order request.

Code Set:

• Assigned - A work order assigned to a worker and in process.
• Completed - A completed work order.
• In Progress - A work order assigned to a worker and in progress.
• Open - A new request for work, not yet assigned to a worker.
• Reopened Work Order - A work order that was completed, but is now reopened.

Useful Life

Source: Handbooks
The anticipated time (in years) from the time of installation or service that a properly maintained system, component, equipment, or fixture is expected to operate effectively and efficiently.

Code Set:

• No option list available - N/A

Utility Provider Type

Source: Handbooks
An indication of how utilities are supplied to a building, facility, site and/or campus.

Code Set:

• Purchased - N/A
• Self-generated - N/A

Utility Type

Source: Handbooks
The type of utility used in the operation of a facility.

Code Set:

• Electricity - N/A
• Internet service - N/A
• Natural gas - N/A
• Oil - N/A
• Other - N/A
• + 5 More Codes...

Work Order Date of Completion

Source: Handbooks
The month, day, and year that the work order was completed.

Code Set:

• No option list available - N/A

Work Order Date Scheduled

Source: Handbooks
The month, day, and year that work is scheduled to take place (not necessarily the date requested).

Code Set:

• No option list available - N/A

Work Order Priority

Source: Handbooks
A determination of the urgency of a work order.

Code Set:

• Emergency priority - Needs same-day response; use of overtime is authorized.
• Low priority - To be accomplished on an as-resources-permit basis.
• Regular priority - Needs scheduled response; use of overtime is not authorized.

Work Order Time Scheduled

Source: Handbooks
The time that work is scheduled to take place.

Code Set:

• No option list available - N/A

Work Request Type

Source: Handbooks
A description of the work requested.

Code Set:

• No option list available - N/A