Addition Year

Source: Handbooks
The year the construction on the addition was completed.

Code Set:

• No option list available - N/A

Air Distribution System

Source: Handbooks
The primary means by which air is circulated, freshened, and exhausted.

Code Set:

• Air handler units - N/A
• Both mechanical exhaust and supply - N/A
• Gravity ventilation - N/A
• Mechanical exhaust - N/A
• Mechanical supply - N/A
• + 2 More Codes...

Annual Hours of School Operation-After School

Source: Handbooks
The number of hours that a building is open after regular school hours for its school related programs and operations over a twelve month period.

Code Set:

• No option list available - N/A

Annual Hours of School Operation-Before School

Source: Handbooks
The number of hours that a building is open before regular school hours for its school related programs and operations over a twelve month period.

Code Set:

• No option list available - N/A

Annual Hours of School Operation-Regular School Hours

Source: Handbooks
The number of hours that a building is open during regular school hours for its school related programs and operations over a twelve month period.

Code Set:

• No option list available - N/A

Annual Hours of School Operation-Summer Session

Source: Handbooks
The number of hours that a building is open during the summer session for its school related programs and operations over a twelve month period.

Code Set:

• No option list available - N/A

Annual Hours of School Operation-Weekend Hours

Source: Handbooks
The number of hours that a building is open during weekend hours for its school related programs and operations over a twelve month period.

Code Set:

• No option list available - N/A

Architect Name

Source: Handbooks
The name of the architect of record for the building.

Code Set:

• No option list available - N/A

Architectural Firm

Source: Handbooks
The name of the architectural firm responsible for the building design.

Code Set:

• No option list available - N/A

Baseline Utility Cost

Source: Handbooks
The calculated utility cost of operating and maintaining a utility before carrying out any utility efficiency improvements.

Code Set:

• No option list available - N/A

Basement Excavation

Source: Handbooks
The site work required to create basement spaces under a building.

Code Set:

• No option list available - N/A

Basement Walls

Source: Handbooks
The construction of structural vertical faces in the basement of a building.

Code Set:

• No option list available - N/A

Building Addition

Source: Handbooks
A description of the permanent structure added to the original building.

Code Set:

• No option list available - N/A

Building Addition Code

Source: Handbooks
A unique number or alphanumeric code assigned to a building addition by a school, school system, state, or other agency or entity.

Code Set:

• No option list available - N/A

Building Area

Source: Handbooks
The sum of the areas at each floor level included within the principal outside faces of exterior walls, including roofed areas with finished floors that may not have exterior walls, but are connected to the main building. This sum should include all stories or areas having floor surfaces with clear standing head room (6.5 feet or 1.98 meters) but omit architectural setbacks or projections.

Code Set:

• No option list available - N/A

Building Design Type

Source: Handbooks
The primary design or purpose of a building, as determined by its physical layout and built-in systems and equipment, regardless of its current use.

Code Set:

• Assembly building - A free-standing building used for large gatherings for school or agency-related activities of students, staff, and public.
• Central kitchen building - A building designed to accommodate storage and preparation of food.
• Dormitory building - A building that houses student residences.
• Field house building - A free-standing building designed to service athletic facilities, athletes, and athletic events.
• Garage building - A building that houses the storage and repair of vehicles.
• + 9 More Codes...

Building Name

Source: Handbooks
The full, legally accepted or popularly accepted name of a building.

Code Set:

• No option list available - N/A

Building Permanency

Source: Handbooks
An indication of whether the building is built for permanent use in the same location or is relocatable.

Code Set:

• Nonpermanent building - A building or portion of a building made up of prefabricated units that may be disassembled and reassembled and transported to another location, or transported without reassembling.
• Permanent building - A structure built with a fixed foundation that has permanently attached walls, roof, and floor that cannot be transported either as a unit or in sections.

Building Type

Source: Handbooks
The type of building in which a school is located.

Code Set:

• Church - N/A
• Commercial office building - N/A
• Commercial warehouse - N/A
• Community center - N/A
• Public school building - N/A

Capital Expenditure per Building

Source: Handbooks
The annual expenditure from capital funds for a building.

Code Set:

• No option list available - N/A

Citation Date of Safety/Security Violation

Source: Handbooks
The month, day, and year that the site or building is cited for safety or security violation.

Code Set:

• No option list available - N/A

Citation Issuing Agency

Source: Handbooks
The name of the agency that issues the safety or security violation to the site or building.

Code Set:

• No option list available - N/A

Cleaning Standard

Source: Handbooks
The standard for cleanliness as specified by benchmarks for how much space can be assigned to one properly supplied custodian with the basic equipment and low-odor, low-toxicity cleaning products.

Code Set:

• Level 1 cleaning - "Spotless" cleaning, such as might be found in a hospital or corporate suite. One custodian, properly supplied and equiped, should be able to clean 10,000 square feet in an 8-hour period, depending upon the condition and level of utilization of the facility.
• Level 2 cleaning - Intensive cleaning, reserved for areas such as restrooms, special education areas, kindergarten areas, or food service areas. One custodian, properly supplied and equiped, can clean approximately 11,000-18,000 square feet in an 8-hour period, depending upon the condition and level of utilization of the facility.
• Level 3 cleaning - Cleaning required to ensure the health and comfort of building users. One custodian, properly supplied and equiped, should be able to clean 19,000-25,000 square feet of space in 8 hours to this standard,depending upon the condition and utilization of the facility.
• Level 4 cleaning - Not generally acceptable for a school environment. One custodian cleans 26,000-46,000 square feet in an 8-hour period.
• Level 5 cleaning - Not considered healthy. One custodian, even properly supplied and equiped, will not be able to clean 47,000-80,000 square feet in an 8-hour period, to a healthy standard, whatever the underlying condition or utilization of the facility.

Communications Management Component System

Source: Handbooks
The types of system, interface, and management components for carrying voice, video, and data throughout a building.

Code Set:

• Data - N/A
• Other - N/A
• Public address system - N/A
• Video - N/A
• Voice - N/A

Compliance Agency Type

Source: Handbooks
The type of agency that has ultimate responsibility for the compliance determination.

Code Set:

• State agency - The state agency or agencies with responsibility and authority for evaluating and enforcing compliance with state requirements affecting public school facilities.
• Regional or intermediate educational agency - The regional or intermediate educational agency or agencies with responsibility and authority for evaluating and enforcing compliance with requirements affecting public school facilities.
• Local (e.g., school board, city council) - The local public agency or agencies with responsibility and authority for evaluating and enforcing compliance with local municipal requirements affecting public school facilities.
• Private/Religious - The private/religious agency or agencies with responsibility and authority for evaluating and enforcing compliance with requirements affecting school facilities.
• Charter board - The charter agency or agencies with responsibility and authority for evaluating and enforcing compliance with requirements affecting school facilities.
• + 1 More Codes...

Compliance Determination Date

Source: Handbooks
The month, day, and year that the school, building, site, system, component, equipment, or fixture compliance status was determined.

Code Set:

• No option list available - N/A

Compliance Name

Source: Handbooks
The name of the inspection or process that indicates conformity to the requirements or standards specified in federal, state, or local standards or codes.

Code Set:

• No option list available - N/A

Compliance Status

Source: Handbooks
An indication of whether the school, building, site, system, component, equipment, vehicle, or fixture conforms to the requirements or standards specified in federal, state, or local standards or codes or other officially required guidelines or regulations.

Code Set:

• In compliance - The building, site, system, component, equipment, vehicle, or fixture conforms to the requirements or standards specified in federal, state, or local standards or codes.
• Not in compliance - The building, site, system, component, equipment, vehicle, or fixture does not conform to the requirements or standards specified in federal, state, or local standards or codes.
• Planned compliance - Planned compliance activities have been set for the building, site, system, component, equipment, vehicle, or fixture to ensure that it conforms to the requirements or standards specified in federal, state, or local standards or codes.
• Waived compliance - The building, site, system, component, equipment, vehicle, or fixture's compliance to the requirements or standards specified in federal, state, or local standards or codes have been waived.

Construction Date

Source: Handbooks
The month, day, and year on which construction of a building, addition, or improvement was completed.

Code Set:

• No option list available - N/A

Construction Date Type

Source: Handbooks
Designation of the nature of the construction completion date.

Code Set:

• Actual - Construction was completed as judged by the owner putting the building or improvement into use.
• Estimated - The new building, addition, or improvement is expected to be completed so the owner is able to put the building or improvement into use.

Construction Material Type

Source: Handbooks
The primary material used for the construction of a building.

Code Set:

• Adobe - N/A
• Aluminum - N/A
• Block - N/A
• Brick - N/A
• Brick veneer - N/A
• + 5 More Codes...

Contruction Year

Source: Handbooks
The year the building was first constructed.

Code Set:

• No option list available - N/A

Cooling Generation System

Source: Handbooks
The type of mechanical systems and building designs used for cooling.

Code Set:

• Ceiling fans or ventilation fans - N/A
• Central cooling system - N/A
• Combination cooling systems - N/A
• Individual (room) unit cooling system - N/A
• Local zone cooling system - N/A
• + 3 More Codes...

Current Building Use Type

Source: Handbooks
How a building is principally used, regardless of its original design.

Code Set:

• Administrative building - A facility that is being used to house school district administrative staff.
• Alternative school - School that may serve particular grades and ages, but is utilized primarily as the location for alternative education programs and services.
• Assembly building - A free-standing building used for large gatherings for school or agency-related activities of students, staff, and public.
• Central kitchen building - A building designed to accommodate storage and preparation of food.
• Chapel building - A building that houses student religious observances.
• + 17 More Codes...

Date of Certificate of Occupancy

Source: Handbooks
The month, day and year in which a certificate of occupancy was granted by the appropriate local authority.

Code Set:

• No option list available - N/A

Electrical System

Source: Handbooks
The components and system required to distribute electricity throughout the building or site.

Code Set:

• Circuit breakers - N/A
• Communications and security - N/A
• Electrical distribution - N/A
• Electrical interface - N/A
• Electrical service and distribution - N/A
• + 4 More Codes...

Emergency Repair

Source: Handbooks
A description of the urgent restoration work on a piece of equipment, building, or grounds to original completeness or efficiency from a worn, damaged, or deteriorated condition.

Code Set:

• No option list available - N/A

Energy Conservation Measure (ECM)

Source: Handbooks
The type of modification to, or replacement of, a piece of equipment or building shell/system that increases energy efficiency.

Code Set:

• Daylighting - Practice of using natural light, rather than electric lights, to illuminate a space.
• Delamping - Process of removing lamps from a light fixture--for example, using only 2 fluorescent tubes in a 3-tube fixture--wherever there is extra light.
• HVAC replacement - The replacement of a HVAC system with one that is more energy efficient.
• Installation of energy controls - The installation of energy controls that increase the energy efficiency of a building.
• Insulation improvements - The replacement or addition of insulation to a building to make it more energy efficient.
• + 3 More Codes...

Energy Service Company (ESCo)

Source: Handbooks
The name of the company that designs, procures, finances, installs, maintains, and guarantees the performance of energy conservation measures in an owner's facility or facilities.

Code Set:

• No option list available - N/A

Energy Source

Source: Handbooks
The source of energy that directly powers a school district facility or building system.

Code Set:

• Biomass - N/A
• Coal - N/A
• Electric - N/A
• Gas - N/A
• Geothermal - N/A
• + 6 More Codes...

Environmental or Energy Performance Rating Categories

Source: Handbooks
The primary groupings that rating organizations use to evaluate environmental sustainability and energy use.

Code Set:

• Climate/ Emissions - CHPS and Green Globes have climate/ emissions as a credit category. Credits/prerequisites include greenhouse gas emission reduction.
• Energy - Emissions Reduction Reporting
• Indoor Environmental Quality - Thermal Comfort
• Innovations in Operations/ Project/ Environmental Management - LEED and Green Globes have innovations in operations/ project/ environmental management as a credit category. Credits recognize projects for innovative and exemplary technologies, methods, project planning, and project execution.
• Leadership, Education and Innovation - Schools as Learning Tools
• + 3 More Codes...

Environmental or Energy Performance Rating System

Source: Handbooks
An evaluation system that certifies that an appliance, building system or component,building or facility is designed and constructed to improve the following metrics: energy savings, water efficiency, CO2 emissions reduction, improved indoor environmental quality, and stewardship of resources and sensitivity to their impacts.

Code Set:

• Collaborative for High Performance Schools (CHPS) - The nation's first building rating program created to specifically facilitate the design of schol learning environments that are healthy, comfortable, energy, resource, and water efficient, safe, secure, adaptable, and easy to operate and maintain.
• Energy Star National Energy Performance Rating - This energy performance rating system compares commercial and institutional buildings to its peer group of similar buildings in the national population, identified through the Commercial Building Energy Consumption Survey (CBECS).
• Green Globes - Guidance and assessment program that offers an effective, practical and affordable way to advance the overall environmental performance and sustainability of commercial buildings. Essential elements of the Green Globes system include: comprehensive environment protocol;software tools for online assessment; best practices guidance for green construction and operations, qualified assessors with green building expertise and a ratings/certification system.
• Leadership in Energy and Environmental Design (LEED) for Schools - Developed by the U.S. Green Building Council to address both new facilities and major renovations, LEED for Schools is the recognized benchmark for green schools, with third-party reviews to ensure that school are healthy for students, comfortable for teachers and new construction utilizes sustainable building design and construction.

Estimated Cost to Eliminate Deferred Maintenance

Source: Handbooks
The estimated cost to bring systems, components, finishes, fixtures, or equipment to a state of good repair.

Code Set:

• No option list available - N/A

Expected Remediation Date

Source: Handbooks
The month, day, and year by which a hazardous condition of a site or building is expected to be remediated.

Code Set:

• No option list available - N/A

Exterior Walls

Source: Handbooks
The covering, structural or not, of the exterior building walls.

Code Set:

• Adobe - N/A
• Brick - N/A
• Concrete masonry unit - N/A
• Other - N/A
• Prefabricated concrete - N/A
• + 5 More Codes...

Exterior Window Frame Material

Source: Handbooks
The building material used to construct window frames.

Code Set:

• Aluminum - N/A
• Aluminum-clad wood - N/A
• Other - N/A
• Steel - N/A
• Vinyl - N/A
• + 3 More Codes...

Exterior Windows Design Type

Source: Handbooks
The type of window design, defined by how it operates.

Code Set:

• Casement - A window sash that opens on hinges at the side.
• Double hung - A window that features an upper and lower window sash that slide vertically past one another in a single casement.
• Gas filled - The space between the glass panes are filled with gasses such as krypton or argon. This helps to minimizes the convection currents within the space, which reduces the overall transfer of heat between the inside and outside of the house.
• Nonoperable state - A condition or mode of not being functional.
• Other - N/A
• + 3 More Codes...

Facility Furnishings Type

Source: Handbooks
Moveable assets that are provided so the building or interior assets can be utilized by occupants for their intended purposes.

Code Set:

• Administrative office - N/A
• Cafeteria - N/A
• Classroom - N/A
• Occupational therapy - N/A
• Physical education - N/A
• + 1 More Codes...

Facility Standard

Source: Handbooks
An indication of the district or state requirements or guidelines for the design and construction of school facilities.

Code Set:

• Design guidelines - The guidelines that establish site, building and room sizes, quality and type of finishes, systems, components, furnishings and fixtures of a facility.
• Energy performance standards - The metrics for the levels of water, electricity, gas, oil, or coal consumption that a district seeks to meet on a district wide or facility specific basis.
• Environmental Standards - A policy guideline that regulates the effect of human activity upon the environment. Standards may specifya desired state (e.g. daylighting should provide 75% of lighting needed for classrooms)or limit alterations (e.g. new school sites should be no more than 4 acres for an elementary school).
• Health and safety standards - A set of rules which require conditions, or the adoption or use of one or more practices, means, methods, operations, or processes, reasonably necessary or appropriate to provide for a safe and healthy school enviroment.
• Master construction specifications - A written or printed description of work to be done, forming part of the contract and describing qualities of material and mode of construction, and also giving dimensions and other information not shown in the drawings.
• + 3 More Codes...

Federal Mandate

Source: Handbooks
The particular federal law, regulation, or standard that pertains to a school facility.

Code Set:

• Americans with Disabilities Act (ADA) - Public Law 101-336 which prohibits discrimination against individuals with disabilities as regards to employment, public accommodations and certain public services. Also known as ADA.
• Asbestos Hazardous Emergency Response Act (AHERA) - N/A
• Individuals with Disabilities Education Act (IDEA) - Public Law 105-17 is designed to insure that all children with disabilities have available to them a free appropriate public education. Public Law. (Formerly called Education of the Handicapped Act P.L. 91-230.) Also known as IDEA.
• Lead Contamination Control Act - N/A
• Other - N/A
• + 1 More Codes...

Federal Mandate Interest

Source: Handbooks
The area of interest controlled by a federal law, regulation, or standard that pertains to a school facility.

Code Set:

• Asbestos contamination - N/A
• Drinking water safety - N/A
• Facility accessibility and usability for individuals with disabilities - N/A
• Hazardous materials - N/A
• Indoor air quality - N/A
• + 7 More Codes...

Fire Protection System

Source: Handbooks
The type of system that protects the facility and occupants in case of fire.

Code Set:

• Alarms - N/A
• Automatic sprinkler - N/A
• Fire protection specialists - N/A
• Fire pump/extinguishers - N/A
• Kitchen fire suppressor system - N/A
• + 3 More Codes...

Fittings

Source: Handbooks
Any machine, component, piping, or tubing part that can attach or connect two or more larger parts.

Code Set:

• No option list available - N/A

Fixed Furnishings

Source: Handbooks
Furniture which is permanently installed in a space.

Code Set:

• No option list available - N/A

Floor Construction

Source: Handbooks
The horizontal structures spanning the width of the building.

Code Set:

• No option list available - N/A

Foundation Type

Source: Handbooks
A part of the substructure of a building upon which the building shell is constructed.

Code Set:

• Slab on grade - N/A
• Specific special foundations - N/A
• Specific standard foundations - N/A

Functional Age of Building

Source: Handbooks
The number of years since a comprehensive upgrade of ALL major building systems and components, such that it functions as a modern building.

Code Set:

• No option list available - N/A

Hazardous Material/Condition

Source: Handbooks
A description of the seriousness a threat or hazardous material poses.

Code Set:

• No option list available - N/A

Hazardous Material/Condition Testing Date

Source: Handbooks
The month, day, and year that the site or building is tested for a specific hazardous material.

Code Set:

• No option list available - N/A

Hazardous Materials or Condition Type

Source: Handbooks
The type of hazardous materials or conditions tested for at a site or building.

Code Set:

• Asbestos - Asbestos is a mineral fiber that has been used commonly in a variety of building construction materials (such as roofing shingles, ceiling and floor tiles, paper products, and asbestos cement products) for insulation and as a fire-retardant. When asbestos-containing materials are damaged or disturbed by repair, remodeling or demolition activities, microscopic fibers become airborne and can be inhaled into the lungs, where they can cause significant health problems such as asbestosis, lung cancer and mesothelioma.
• Carbon Monoxide - Carbon monoxide is an odorless, colorless and toxic gas. At lower levels of exposure, CO causes mild effects that are often mistaken for the flu. These symptoms include headaches, dizziness, disorientation, nausea and fatigue. At high levels, CO can cause death. The effects of CO exposure can vary greatly from person to person depending on age, overall health and the concentration and length of exposure.
• Chlorofluorocarbons - A chlorofluorocarbon (CFC) is an organic compound that contains carbon, chlorine, and fluorine, produced as a volatile derivative of methane and ethane. Many CFCs have been widely used as refrigerants, propellants (in aerosol applications), and solvents.
• Concentrated animal feeding operations (CAFOs) - CAFOs generate manure, litter, and process wastewater that can contain pollutants like nitrogen, phosphorus, metals, and bacteria. Potential concerns include spills, overflows, or runoff that can pollute surface waters and threaten the health of people and animals.
• Criteria Air Pollutants - Criteria air pollutants include the six most common air pollutants in the U.S.: carbon monoxide, lead, nitrogen dioxide, ozone, particulate matter, and sulfur dioxide. These pollutants endanger public health and the environment, are widespread throughout the U.S. and come from a variety of sources. Criteria air pollutants are responsible for many adverse effects on human health, causing thousands of cases of premature mortality and tens of thousands of emergency room visits annually. They also cause acid rain and can significantly harm ecosystems and the built enviroment.
• + 22 More Codes...

Heating Generation System

Source: Handbooks
The method by which the heat is distributed and delivered throughout the room(s) or building.

Code Set:

• Central duct system - N/A
• Displacement ventilation - N/A
• Forced air - N/A
• Heat pump - N/A
• Hot water radiator - N/A
• + 5 More Codes...

Historic Status

Source: Handbooks
An indication of whether or not a building is eligible to be or has been declared a landmark or historic building.

Code Set:

• Ineligible - N/A
• Locally designated - N/A
• Locally eligible, not yet designated - N/A
• Nationally designated - N/A
• Nationally eligible, not yet designated - N/A
• + 3 More Codes...

HVAC System

Source: Handbooks
The building service system that provides for heating, ventilation and air-conditioning.

Code Set:

• Air distribution system - N/A
• Controls and instrumentation - N/A
• Cooling generation systems - N/A
• Energy supply - N/A
• Heat generating system - N/A
• + 3 More Codes...

Identification Code

Source: Handbooks
A unique number or alphanumeric code assigned to a space, room, site, building, individual, organization, program, or institution by a school, school system, a state, or other agency or entity.

Code Set:

• No option list available - N/A

Identification System

Source: Handbooks
A coding scheme that is used for identification and record-keeping purposes by schools, social services, or other agencies to refer to an individual, organization, program, or institution.

Code Set:

• Other - N/A
• Social Security Administration number - N/A
• US government Visa number - N/A
• Personal identification number - N/A
• Family unit number - N/A
• + 27 More Codes...

Inspection Score Results

Source: Handbooks
The description of a meaningful raw score of statistical expression of the performance on an inspection.

Code Set:

• No option list available - N/A

Inspection Violation

Source: Handbooks
A description of the standard violation(s) found in the inspection.

Code Set:

• No option list available - N/A

Interior Ceiling Finish

Source: Handbooks
The type of covering, structural or not, of the interior ceilings.

Code Set:

• Acoustical tile - N/A
• Carpet - N/A
• Ceramic tile - N/A
• Exposed structure - painted - N/A
• Glazed brick or tile - N/A
• + 12 More Codes...

Interior Doors

Source: Handbooks
A door that closes off rooms within a building.

Code Set:

• No option list available - N/A

Interior Finish Type

Source: Handbooks
The type of covering, structural or not, of the interior walls, ceilings, and floors.

Code Set:

• Acoustical tile - N/A
• Carpet - N/A
• Ceramic tile - N/A
• Exposed structure - painted - N/A
• Glazed brick or tile - N/A
• + 12 More Codes...

Interior Floor Finish

Source: Handbooks
The type of covering, structural or not, of the interior floors.

Code Set:

• Carpet - N/A
• Ceramic tile - N/A
• Other - N/A
• Quarry tile - N/A
• Sealed concrete - N/A
• + 4 More Codes...

Interior Wall Finish

Source: Handbooks
The type of covering, structural or not, of the interior walls.

Code Set:

• Exposed structure - painted - N/A
• Glazed brick or tile - N/A
• Glazed concrete masonry unit - N/A
• Other - N/A
• Painted concrete masonry unit - N/A
• + 4 More Codes...

Job Type

Source: Handbooks
The type of trade needed to meet work order job requirements.

Code Set:

• Carpentry - N/A
• Custodial - N/A
• Electrical - N/A
• Electronic Systems/ Security - N/A
• Energy management - N/A
• + 11 More Codes...

Joint Development Type

Source: Handbooks
The type of development where two or more entities partner to plan, site, design, and/or build a new school or renovate an existing school to better support the joint use of the building and/or land.

Code Set:

• Dedicated - When a school space is exclusively available to the outside entity during the school day and after school. For example, an after-school office or storage area.
• Shared - When the space is used by the school during school hours and by a non-school user after school hours. For example, a classroom for instruction during the school day and for after school program activities after school.

Joint Use Rationale

Source: Handbooks
The reasons for permitting and participating in joint-use.

Code Set:

• Increase programs and services for students - N/A
• Increase programs and services for the community - N/A
• Increase utilization of under used space - N/A
• Raise revenue - N/A

Joint Use Scheduling Type

Source: Handbooks
The type of designation of non school district users by the amount of time they have access to public school for joint use.

Code Set:

• Drop-in use - When the space is made available for informal, drop-in activities. In this case, the user does not reserve the space in advance. Usually, spaces are made available for drop-in use during specified hours and often the spaces available for drop-in use are outside the school building on the school grounds.
• Long term lease - When a school space is shared or dedicated in a contractual lease to provide exclusive access toan outside entity for a period of time of at least five years and if associated with joint development may be over 20 years.
• One-time event use - When a non-district entity utilizes aschool space through a one time written use agreement.
• Short-term lease - When a non-district entity enters into a written agreement for the use of school space for a specified number of hours over a period of time of less than 5 years.

Joint User Type

Source: Handbooks
The types of users sharing school district controlled, owned, or utilized facilities.

Code Set:

• Civic groups - Individuals, groups, or organizations, who seek occasional use of school buildings and grounds for activities or events such as polling stations, community meetings, and special events.
• Individuals - Persons, generally residents of a community, who have access to exterior spaces, such as play equipment, athletic fields or courts, and open space for personal use.
• Other public agencies - A public agency that is not part of the school district that may offer programs, need to lease space and offer no program connection to the school, and/or may seek joint development with ongoing joint programming.
• Private for-profit corporations - The use of school building and/or grounds by a private for-profit corporation, either for education-related work such as a private testing service or unrelated work such as private offices.
• Private non-profit organizations - The use of school buildings and/or grounds by a non-profit organization such as after-school programs, health clinics, or adult education classes.

LEED Eligibility Standards for Alterations and Additions

Source: Handbooks
LEED standards for the level of work in alterations and additions required to be eligible for LEED certification for existing buildings.

Code Set:

• Maximum alterations/additions - Alterations that affect no more than 50% of the total building floor area or cause relocation of no more than 50% of regular building occupants are eligible. Additions that increase the total building floor area by no more than 50% are eligible.
• Minimum alterations/additions - Alterations that include construction activity by more than 1 trade specialty, make substantial changes to at least 1 entire room in the building and require isolation of the work site from regular building occupants for the duration of construction are eligible.

Life-cycle Cost

Source: Handbooks
The total cost of acquiring, owning, operating, and disposing of a building, facility, or piece of equipment over its useful life.

Code Set:

• No option list available - N/A

Location of Hazardous Materials/Conditions

Source: Handbooks
The location at which the identified hazardous material is found.

Code Set:

• No option list available - N/A

Maintenance Standard

Source: Handbooks
The standard for maintenance of a component, system, or building.

Code Set:

• Emergency maintenance repair - A plan that addresses the maintenance in which a critical system, component, equipment, or furnishing breaks down and must be repaired to secure the safety of students, staff, or visitors and/or for operation of the program or service to continue. Unexpected events beyond normal wear and tear may mandate overtime, as situations may have to be dealt with immediately.
• Predictive - The process of monitoring selected performance data for a system, component, or equipment against a baseline reference to identify and predict impending failures for just-in-time maintenance attention. A system of maintenance in which computers and software are used to forecast the failure of a piece of equipment based on its age, user demand, and various performance measures.
• Preventive - The process of performing scheduled equipment inspection, testing, and repair services. Activities are performed on a scheduled basis annually, or more frequently, to identify additional maintenance or required systems testing.
• Routine - A work-order based approach to maintenance that addresses lists of broken items, deteriorated finishes or equipment/parts nearing the end of their life cycle, maintenance required as a result of normal wear and tear, equipment/parts that should be fixed or replaced during a regular work day eliminating the need for overtime pay.
• Run to fail - An approach to maintenance in which management allows equipment and parts to run until they break down or wear out beyond repair.

Mechanical Conveying Systems

Source: Handbooks
Mechanical means for moving people and equipment within buildings.

Code Set:

• Elevator - N/A
• Escalator - N/A
• Lift - N/A
• Moving Walk - N/A
• Other conveying system - N/A

Mechanical System

Source: Handbooks
The major manufactured systems required to operate a building.

Code Set:

• Cooling system - N/A
• Heating distribution system - N/A
• Other - N/A
• Ventilation system - N/A

Movable Furnishings

Source: Handbooks
Furniture which is not permanently installed in a space and can be relocated by simply carrying it from one location to another.

Code Set:

• No option list available - N/A

Naturally Occuring Hazard Type

Source: Handbooks
Type of natural hazard that can affect the health, safety and operation of school facilities and their occupants.

Code Set:

• Arsenic - Arsenic is a semi-metal element in the periodic table. It is odorless and tasteless. It enters drinking water supplies from natural deposits in the earth or from agricultural and industrial practices. Non-cancer effects can include thickening and discoloation of the skin, stomach pain, nausea, vomiting; diarrhea; numbness in hands and feet; partial paralysis; and blindness. Arsenic has been linked to cancer of the bladder, lungs, skin, kidney, nasal passages, liver, and prostate.
• Earthquake prone area - Building in an earthquake prone area is a structural hazard.
• Floodplain - Building in a floodplain is a structural hazard.
• Liquifaction, landslide areas - Building in a landslide area is a structural hazard.
• Naturally Occurring Abestos (NOA) - Naturally occurring asbestos (NOA) includes fibrous minerals found in certain types of rock formations. NOA can take the form of long, thin, separable fibers. Natural weathering or human disturbance can break NOA down to microscopic fibers, easily suspended in air. There is no health threat if NOA remains undisturbed and does not become airborne.
• + 1 More Codes...

Number of Stories

Source: Handbooks
The number of stories in a building, excluding the basement if its ceiling is less than three feet above ground level.

Code Set:

• No option list available - N/A

Ownership Entity Name

Source: Handbooks
The name of the public or private entity that holds legal title to the building and/or site.

Code Set:

• No option list available - N/A

Ownership Entity Type

Source: Handbooks
The public or private entity that holds legal title to the building and/or site.

Code Set:

• Charter board - N/A
• Commercial or other for-profit firm - N/A
• Federal government - N/A
• Local (e.g., school board, city council) - N/A
• Other non-profit organization - N/A
• + 4 More Codes...

Partitions

Source: Handbooks
Something that divides or separates, as a wall dividing one room or cubicle from another.

Code Set:

• No option list available - N/A

Plumbing System

Source: Handbooks
The component of an on-site system for supplying, eliminating, and treating water.

Code Set:

• Detention ponds - N/A
• Domestic water distribution - N/A
• Drains - N/A
• Filtration system - N/A
• Other - N/A
• + 10 More Codes...

Requested Date of Completion

Source: Handbooks
The month, day, and year that the school-based personnel initiating the work order request would like to have it completed.

Code Set:

• No option list available - N/A

Roof Construction

Source: Handbooks
The uppermost exterior plane of a building structure.

Code Set:

• No option list available - N/A

Roof covering

Source: Handbooks
The design or structure of roof. The material used as the exposed surface of the roof.

Code Set:

• Asphalt shingle - An asphaltic composition used for pavements and as a waterproof cement
• Built-up - Made of several sections or layers fastened together.
• Green roof - Engineered vegitated roof covers with plants and growing media.
• Membrane - A thin soft pliable sheet or layer.
• Metal - Any of various opaque, fusible, ductile, and typically lustrous substances that are good conductors of electricity and heat.
• + 4 More Codes...

Safety/Security Violation

Source: Handbooks
A description of the safety and security violation at the site or building.

Code Set:

• No option list available - N/A

School Design Type

Source: Handbooks
The physical layout and character of a school facility, as determined by age groups served and educational programs provided.

Code Set:

• 6-12 school - N/A
• Adult education school - N/A
• Alternative school - N/A
• Career-technology education center - N/A
• Early childhood center - N/A
• + 9 More Codes...

School Use Type

Source: Handbooks
How a building is used for education, regardless of its intent or original design.

Code Set:

• Adult education - N/A
• Alternative school - N/A
• Career-technical education - N/A
• Combination grades - N/A
• Early childhood center - N/A
• + 10 More Codes...

Security System

Source: Handbooks
The type of system that protects the facility from intrusion.

Code Set:

• Card access control system - N/A
• Intrusion detection system - N/A
• Keypad access control system - N/A
• Metal detector - N/A
• Other - N/A
• + 1 More Codes...

Site Area Type

Source: Handbooks
The designated constructed outdoor area on a public school site.

Code Set:

• Athletic field - artificial (New) - N/A
• Athletic field - natural (revise or new) - N/A
• Fencing enclosures - N/A
• Hardscape game area - N/A
• Hardscape play area - N/A
• + 11 More Codes...

Special Construction

Source: Handbooks
Building or component construction that is based on a non-standard design or the result of special conditions--such as excess noise, or seismic conditions.

Code Set:

• Integrated construction - N/A
• Special construction systems - N/A
• Special controls and instrumentation - N/A
• Special facilities - N/A
• Special structures - N/A

Stair Construction

Source: Handbooks
The design or structure of stairs.

Code Set:

• No option list available - N/A

Stair Finishes

Source: Handbooks
The type of covering, structural or not, of stairs.

Code Set:

• Carpet - N/A
• Ceramic tile - N/A
• Other - N/A
• Quarry tile - N/A
• Sealed concrete - N/A
• + 4 More Codes...

Staircases

Source: Handbooks
Construction designed to bridge a large vertical distance by dividing it into smaller vertical distances, called steps.

Code Set:

• Stair construction - N/A
• Stair finishes - N/A

State or Local Mandate Interest

Source: Handbooks
The area of interest controlled by a law, rule, regulation, or standard of state and local governments that pertains to public school facilities.

Code Set:

• Acreage standards - N/A
• Building code - N/A
• Design standards - N/A
• Earthquake standards - N/A
• Fire code - N/A
• + 7 More Codes...

State or Local Mandate Name

Source: Handbooks
The specific law, rule, regulation, or standard of a state or local government that pertains to public school facilities.

Code Set:

• No option list available - N/A

Status of Work Order Request

Source: Handbooks
The status of the work order request.

Code Set:

• Assigned - A work order assigned to a worker and in process.
• Completed - A completed work order.
• In Progress - A work order assigned to a worker and in progress.
• Open - A new request for work, not yet assigned to a worker.
• Reopened Work Order - A work order that was completed, but is now reopened.

Technology Wiring System Type

Source: Handbooks
The means through which voice, video, audio, and data information are conveyed.

Code Set:

• Coaxial cable - N/A
• Fiber optic cable - N/A
• Other - N/A
• Twisted pair - N/A
• Wire cable - N/A
• + 1 More Codes...

Utility Provider Type

Source: Handbooks
An indication of how utilities are supplied to a building, facility, site and/or campus.

Code Set:

• Purchased - N/A
• Self-generated - N/A

Utility Type

Source: Handbooks
The type of utility used in the operation of a facility.

Code Set:

• Electricity - N/A
• Internet service - N/A
• Natural gas - N/A
• Oil - N/A
• Other - N/A
• + 5 More Codes...

Vertical Transportation System

Source: Handbooks
The type of system used to convey persons or freight between floors.

Code Set:

• Elevator - N/A
• Escalator - N/A
• Other - N/A
• Stairs - N/A

Work Order Date of Completion

Source: Handbooks
The month, day, and year that the work order was completed.

Code Set:

• No option list available - N/A

Work Order Date Scheduled

Source: Handbooks
The month, day, and year that work is scheduled to take place (not necessarily the date requested).

Code Set:

• No option list available - N/A

Work Order Priority

Source: Handbooks
A determination of the urgency of a work order.

Code Set:

• Emergency priority - Needs same-day response; use of overtime is authorized.
• Low priority - To be accomplished on an as-resources-permit basis.
• Regular priority - Needs scheduled response; use of overtime is not authorized.

Work Order Time Scheduled

Source: Handbooks
The time that work is scheduled to take place.

Code Set:

• No option list available - N/A

Work Request Type

Source: Handbooks
A description of the work requested.

Code Set:

• No option list available - N/A

Year Built

Source: Handbooks
The year a building was constructed, as indicated by cornerstone or official government records.

Code Set:

• No option list available - N/A

Year of Last Modernization

Source: Handbooks
The most recent year in which a full school modernization was completed.

Code Set:

• No option list available - N/A