Address Type

Source: Handbooks
The type of address listed for an individual or organization.

Code Set:

• Mailing address - N/A
• Other organization address - N/A
• Physical location address - N/A
• Shipping address - N/A

Alias

Source: Handbooks
An assumed name, or a name by which an individual is otherwise known.

Code Set:

• No option list available - N/A

American Indian or Alaska Native

Source: Handbooks
A person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment.

Code Set:

• No - N/A
• Yes - N/A

Apartment/Room/Suite Number

Source: Handbooks
The apartment, room, or suite number of an address.

Code Set:

• No option list available - N/A

Application Date

Source: Handbooks
The month, day, and year on which the individual filed the employment application.

Code Set:

• No option list available - N/A

Application Status

Source: Handbooks
An indication of the status of the individual's employment application.

Code Set:

• Active - N/A
• Inactive - N/A

Asian

Source: Handbooks
A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

Code Set:

• No - N/A
• Yes - N/A

Background Check Completion Date

Source: Handbooks
The month, day, and year on which the examination of the individual's employment and/or other records was completed. This examination is part of the requirements for this position or a credential.

Code Set:

• No option list available - N/A

Background Check Description

Source: Handbooks
A description of the means used to check an individual's employment and/or other records investigated to determine whether he or she meets the basic and security requirements for employment or a credential.

Code Set:

• No option list available - N/A

Background Check Type

Source: Handbooks
An indication of the type of employment and/or other records that are investigated to determine whether the individual meets the basic and security requirements for employment or a credential.

Code Set:

• Credentials - N/A
• Criminal records - N/A
• Other - N/A
• Personal references - N/A
• Previous employment records - N/A

Birthdate

Source: Handbooks
The month, day, and year on which an individual was born.

Code Set:

• No option list available - N/A

Black or African American

Source: Handbooks
A person having origins in any of the black racial groups of Africa. Terms such as "Haitian" or "Negro" can be used in addition to "Black or African American."

Code Set:

• No - N/A
• Yes - N/A

Building/Site Number

Source: Handbooks
The number of the building on the site, if more than one building shares the same address.

Code Set:

• No option list available - N/A

Citizenship Status

Source: Handbooks
The description that best identifies the status of an individual's citizenship and/or residency in the United States.

Code Set:

• Dual national - An individual who is a citizen of one or more countries in addition to the United States
• Non-resident alien - An individual who has been admitted temporarily to the United States as a non-immigrant, but is not a citizen, including those granted student visas solely for the purpose of study (e.g., alien students).
• Other - N/A
• Resident alien - An individual who has been admitted to the United States for permanent residency, but is not a citizen of the United States.
• United States Citizen - An individual who is a citizen of only the United States regardless of how this status was acquired.

City

Source: Handbooks
The name of the city in which an address is located.

Code Set:

• No option list available - N/A

City of Birth

Source: Handbooks
The name of the city in which an individual was born.

Code Set:

• No option list available - N/A

Country Code

Source: Handbooks
The unique two digit International Organization for Standardization (ISO) code for the country in which an address is located. (Note: A list of countries and codes is currently maintained and updated by the ISO as ISO 3166 on its website: http://www.iso.org/iso/en/prods-services/iso3166ma/index.html.)

Code Set:

• AD - Andorra
• AE - United Arab Emirates
• AF - Afghanistan
• AG - Antigua and Barbuda
• AI - Anguilla
• + 238 More Codes...

Country of Citizenship Code

Source: Handbooks
The unique two digit International Organization for Standardization (ISO) code for the country to which an individual acknowledges citizenship. (Note: A list of countries and codes is currently maintained and updated by the ISO as ISO 3166 on its website http://www.iso.org/iso/en/prods-services/iso3166ma/index.html.)

Code Set:

• AD - Andorra
• AE - United Arab Emirates
• AF - Afghanistan
• AG - Antigua and Barbuda
• AI - Anguilla
• + 238 More Codes...

County of Birth

Source: Handbooks
The name of the county, parish, borough, or comparable unit (within a state) in which an individual was born.

Code Set:

• No option list available - N/A

Electronic Mail Address

Source: Handbooks
The numbers, letters, and symbols used to identify an electronic mail (e-mail) user within the network to which the individual or organization belongs.

Code Set:

• No option list available - N/A

Electronic Mail Address Type

Source: Handbooks
The type of electronic mail (e-mail) address listed for an individual or organization.

Code Set:

• Home/personal - N/A
• Organization - N/A
• Other - N/A
• Work - N/A

First Entry Date into the United States

Source: Handbooks
The month, day, and year of an individual's initial arrival into the United States in order to establish residency.

Code Set:

• No option list available - N/A

First Name

Source: Handbooks
A name given to an individual at birth, baptism, or during another naming ceremony, or through legal change.

Code Set:

• No option list available - N/A

Former Legal Name

Source: Handbooks
A previously recognized legally accepted name that is no longer valid.

Code Set:

• No option list available - N/A

Generation Code/Suffix

Source: Handbooks
An appendage, if any, used to denote an individual's generation in his family (e.g., Jr., Sr., III).

Code Set:

• No option list available - N/A

Highest Level of Education Completed

Source: Handbooks
The extent of formal instruction an individual has received (e.g., the highest grade in school completed or its equivalent or the highest degree received).

Code Set:

• 12th grade, no diploma - N/A
• Adult basic education diploma - N/A
• Associate's degree (two years or more) - N/A
• Bachelor's (Baccalaureate) degree - N/A
• Doctoral (Doctor's) degree - N/A
• + 27 More Codes...

Hispanic or Latino Ethnicity

Source: Handbooks
An indication that the individual traces his or her origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race. The term, "Spanish origin," can be used in addition to "Hispanic or Latino."

Code Set:

• Hispanic or Latino - N/A
• Non-Hispanic/Latino - N/A

Identification Code

Source: Handbooks
A unique number or alphanumeric code assigned to a space, room, site, building, individual, organization, program, or institution by a school, school system, a state, or other agency or entity.

Code Set:

• No option list available - N/A

Identification System

Source: Handbooks
A coding scheme that is used for identification and record-keeping purposes by schools, social services, or other agencies to refer to an individual, organization, program, or institution.

Code Set:

• District-assigned number - N/A
• Driver's license number - N/A
• Other - N/A
• Personal identification number - N/A
• Professional certificate or license number - N/A
• + 5 More Codes...

Language Code

Source: Handbooks
The code for the specific language or dialect that an individual uses to communicate. (Note: A list of languages and codes is currently maintained and updated by the ISO as ISO 639.2 on its websitehttp://www.iso.org/iso/iso_catalogue.htm).

Code Set:

• aar - Afar
• abk - Abkhazian
• ace - Achinese
• ach - Acoli
• ada - Adangme
• + 480 More Codes...

Language Type

Source: Handbooks
An indication of the function and context in which an individual uses a language to communicate.

Code Set:

• Correspondence language - The language or dialect to be used when sending written communication (e.g., letters, facsimiles, or electronic mail) to an individual.
• Dominant language - The language or dialect an individual best understands and with which he or she is most comfortable. A person may be dominant in one language in certain situations and another for others.
• Home language - The language or dialect routinely spoken in an individual's home. This language or dialect may or may not be an individual's native language.
• Native language - The language normally used by such individual; or in the case of a child or youth, then language normally used by the parents of the child or youth.
• Other - N/A
• + 1 More Codes...

Last Name/Surname

Source: Handbooks
The name borne in common by members of a family.

Last/Surname at Birth

Source: Handbooks
The original surname of an individual as identified at birth before any subsequent changes.

Code Set:

• No option list available - N/A

Middle Name

Source: Handbooks
A secondary name given to an individual at birth, baptism, or during another naming ceremony.

Code Set:

• No option list available - N/A

Name of Country

Source: Handbooks
The name of the country in which an address is located.

Code Set:

• No option list available - N/A

Name of Country of Birth

Source: Handbooks
The name of the country in which an individual was born.

Code Set:

• No option list available - N/A

Native Hawaiian or Other Pacific Islander

Source: Handbooks
A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

Code Set:

• No - N/A
• Yes - N/A

Personal Title/Prefix

Source: Handbooks
An appellation, if any, used to denote rank, placement, or status (e.g., Mr., Ms., Reverend, Sister, Dr., Colonel).

Code Set:

• No option list available - N/A

Postal Code

Source: NEDM
A number that identifies each postal delivery area in the United States used as a portion of an address.

Code Set:

• None - N/A

Sex

Source: Handbooks
The concept describing the biological traits that distinguish the males and females of a species.

Code Set:

• Female - A woman or a girl.
• Male - A man or a boy.

Social Security Number (SSN)

Source: Handbooks
The nine-digit number of identification assigned to the individual by the Social Security Administration.

Code Set:

• No option list available - N/A

State Abbreviation

Source: Handbooks
The abbreviation for the state (within the United States) or outlying area in which an address is located.

Code Set:

• AK - Alaska
• AL - Alabama
• AR - Arkansas
• AS - American Samoa
• AZ - Arizona
• + 54 More Codes...

State FIPS (Federal Information Processing Standards) Code

Source: Handbooks
The Federal Information Processing Standards (FIPS) numeric code for the state.

Code Set:

• 01 - Alabama
• 02 - Alaska
• 04 - Arizona
• 05 - Arkansas
• 06 - California
• + 54 More Codes...

State of Birth Abbreviation

Source: Handbooks
The abbreviation for the name of the state (within the United States) or extra-state jurisdiction in which an individual was born.

Code Set:

• AK - Alaska
• AL - Alabama
• AR - Arkansas
• AS - American Samoa
• AZ - Arizona
• + 54 More Codes...

State-assigned County Code

Source: Handbooks
A unique number of alphanumeric code assigned for the county by the state.

Code Set:

• No option list available - N/A

Street Number/Name

Source: Handbooks
The street number and street name or post office box number of an address.

Code Set:

• No option list available - N/A

Technology Skills Assessed

Source: EDEN
An indication that the individual was assessed against the standards-based performance profiles of technology user skills as defined by the state.

Code Set:

• N - No
• Y - Yes

Technology Standards Met

Source: EDEN
An indication that the individual has achieved acceptable performance on a standards-based profile of technology user skills as defined by the state.

Code Set:

• N - No
• Y - Yes

Telephone Number

Source: Handbooks
The telephone number including the area code, and extension, if applicable.

Code Set:

• No option list available - N/A

Telephone Number Type

Source: Handbooks
The type of communication number listed for an individual.

Code Set:

• Facsimile number - N/A
• Home phone number - N/A
• Mobile phone number - N/A
• Work phone number - N/A

Total Number of Years of Prior Experience

Source: Handbooks
The cumulative total number of years (e.g., 3 years, 2.5 years) an individual has previously held employment.

Code Set:

• No option list available - N/A

Unique Position Number

Source: Handbooks
A unique number that is used for identifying a position within an organization.

Code Set:

• No option list available - N/A

Zip Code

Source: Handbooks
The five or nine digit zip code portion of an address.

Code Set:

• No option list available - N/A