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State Task Order Summaries - Wisconsin

Contact Person: Brian Wilmot

FY 2008 | FY 2003 | FY 2000

Wisconsin FY 2008
Task Order: $50,000
LDS Progress and Summary Report Integration

The Wisconsin Department of Public Instruction (DPI) currently uses a set of reports from their Individual Student Enrollment System (ISES) to ensure that there are procedures for schools/districts, as well as DPI, to review and substantiate (or revise) the quality of information DPI disseminates through their longitudinal data system (LDS). In place since 2004, the ISES Progress and Summary Reports allow for both external and internal review process that promotes a sound data quality practice. However, DPI has noted the following problems with these reports.

  • The code is cumbersome and changes involve a high level of technical risk.
  • Report processing is time-consuming which discourages use and the reports are, therefore, underutilized.

To resolve these problems, DPI proposes to integrate the Progress and Summary Reports through their LDS system. As part of the LDS system, the report will serve as the report of the schoolís enrollment, dropout, high school completion, attendance, etc. The report will also provide Wisconsin local education agencies with their NCLB report and their School Performance Report. In addition, the report will provide data for Wisconsinís EDEN submission. Incorporation of these reports into Wisconsinís LDS system will also provide districts with more options for the display of data and will enable DPI staff to conduct quality checks on the data. This integration will provide a proof of concept in terms of demonstrating the technical integration of data collection and reporting with an LDS system and could benefit other states as they build their LDS systems.

To achieve integration, DPI plans three major activities. First, in the planning phase, they will develop a Project Plan including the definition of scope, identification of resources, and the development of a schedule and a communications plan. Second, in the analysis and design phase, DPI will review and analyze existing reports and systems, meet with stakeholders, and develop a preliminary system design. Third, in the construction phase, they will develop table structures, reports, and documentation for the system. At the conclusion of this project, DPI expects to have a fully integrated quality collection and reporting system for their LDS system.

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Wisconsin FY 2003
Task Order: $80,000
The Wisconsin Accountability Data System Improvement Project

The Wisconsin Department of Public Instruction (DPI) proposes, under the Wisconsin Accountability Data System Improvement Project, to work to improve state-wide compliance with the new NCLB requirements. The project will make key changes in the DPI’s annual enrollment data by: (1) converting the collection from an aggregated student data collection to an individual student data collection, (2) including state-assigned unique identifiers, and (3) adding data required to fill gaps in existing collection as necessary to meet specific NCLB accountability requirements.

In particular, Wisconsin does not currently collect disaggregated data by disability, poverty, and English proficiency, all required by NCLB. While fully disaggregated graduation rates will not be available until four years of data collection have passed, full disaggregation of other academic indicators on the acquisition of English proficiency should be possible after full implementation of the new enrollment data collection anticipated for the fall of 2004. The improved individual student enrollment collection will be a web based data collection with built-in editing and data quality checking.

The major goals for this project are:

  • Meet the adequate yearly progress, state/local report card, and USDE reporting requirements of Section 1111 of the NCLBA
  • Increase the accuracy and reliability of the student data collected from districts
  • Reduce the long-term data collection burden by promoting standardized, local, student-level data systems to meet current state and federal reporting requirements as well as local school improvement needs
  • Provide more timely and useful enrollment, participation, and withdrawal data about students
  • Reduce the cost of data reporting to districts
  • Provide a more flexible system, reducing the expense of constantly changing requirements for accountability data
  • Reduce the number and complexity of the data systems at the state level
  • Increase the state’s ability to evaluate priorities and the effectiveness of educational strategies

The major activities that this task order will fund to work for the achievement of these goals are:

  • Collaboration with LEA and CESA
  • Discussion of a state-level student enrollment data system by a task force representing the entire school community and convened by the State Superintendent
  • Creation of a unique student identification system
  • Development of specifications and requirements of the student based enrollment data collection system

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Wisconsin FY 2000
Task Order: $80,000
Data Collection and Retrieval Improvement Project for the Wisconsin School Finance Database

Wisconsin received a grant of $80,000 in FY00 to conduct a major overhaul of their financial data collection process. In particular, the entire system at that time consisted of diskettes changing hands between state and local agencies and numerous phone interactions to edit data--all of which would be replaced by a web-based system of data edits which would automatically generate the necessary reports. The main goals of this project were:

  • Improve the condition of Wisconsin’s fiscal data collection by building into each aspect of the state database a crosswalk to federal handbook accounts
  • Develop useful standardized reports, produced at the LEA for local use by building these reports into the school data collection instrument
  • Improve access to, and usefulness of, the statewide school finance database by putting all the necessary information on the Internet

Work on this project was scheduled to begin in November 1999 and conclude by April 2000. The first deliverable was submitted with the second deliverable in May 2001. The first deliverable did not document that work had begun, but the second deliverable identified significant tasks having been completed. In particular, the WDPI had identified uniform LEA/SEA data elements, federal crosswalk accounts, and IEA accounts. The DPI had defined data edits, designed a collection and reporting instrument, and developed an LEA/SEA data model. Many other tasks were at least partially completed at the time of submission of these deliverables.

The third deliverable for this project was submitted in November 2002. The final goal of the project was to have a prototype of the web-based collection system developed which could be demonstrated to state officials who would then, ideally, provide more funding for the actual implementation of the project. The state of Wisconsin, in its last biennial budget, allocated $78,000 for this purpose, and work has already begun on the large-scale implementation of this project



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