Contact Person: Brian Wilmot
The Wisconsin Department of Public Instruction (DPI) currently uses a set of reports from their Individual Student Enrollment System (ISES) to ensure that there are procedures for schools/districts, as well as DPI, to review and substantiate (or revise) the quality of information DPI disseminates through their longitudinal data system (LDS). In place since 2004, the ISES Progress and Summary Reports allow for both external and internal review process that promotes a sound data quality practice. However, DPI has noted the following problems with these reports.
To resolve these problems, DPI proposes to integrate the Progress and Summary Reports through their LDS system. As part of the LDS system, the report will serve as the report of the schoolís enrollment, dropout, high school completion, attendance, etc. The report will also provide Wisconsin local education agencies with their NCLB report and their School Performance Report. In addition, the report will provide data for Wisconsinís EDEN submission. Incorporation of these reports into Wisconsinís LDS system will also provide districts with more options for the display of data and will enable DPI staff to conduct quality checks on the data. This integration will provide a proof of concept in terms of demonstrating the technical integration of data collection and reporting with an LDS system and could benefit other states as they build their LDS systems.
To achieve integration, DPI plans three major activities. First, in the planning phase, they will develop a Project Plan including the definition of scope, identification of resources, and the development of a schedule and a communications plan. Second, in the analysis and design phase, DPI will review and analyze existing reports and systems, meet with stakeholders, and develop a preliminary system design. Third, in the construction phase, they will develop table structures, reports, and documentation for the system. At the conclusion of this project, DPI expects to have a fully integrated quality collection and reporting system for their LDS system.
The Wisconsin Department of Public Instruction (DPI) proposes, under the Wisconsin Accountability Data System Improvement Project, to work to improve state-wide compliance with the new NCLB requirements. The project will make key changes in the DPIs annual enrollment data by: (1) converting the collection from an aggregated student data collection to an individual student data collection, (2) including state-assigned unique identifiers, and (3) adding data required to fill gaps in existing collection as necessary to meet specific NCLB accountability requirements.
In particular, Wisconsin does not currently collect disaggregated data by disability, poverty, and English proficiency, all required by NCLB. While fully disaggregated graduation rates will not be available until four years of data collection have passed, full disaggregation of other academic indicators on the acquisition of English proficiency should be possible after full implementation of the new enrollment data collection anticipated for the fall of 2004. The improved individual student enrollment collection will be a web based data collection with built-in editing and data quality checking.
The major goals for this project are:
The major activities that this task order will fund to work for the achievement of these goals are:
Wisconsin received a grant of $80,000 in FY00 to conduct a major overhaul of their financial data collection process. In particular, the entire system at that time consisted of diskettes changing hands between state and local agencies and numerous phone interactions to edit data--all of which would be replaced by a web-based system of data edits which would automatically generate the necessary reports. The main goals of this project were:
Work on this project was scheduled to begin in November 1999 and conclude by April 2000. The first deliverable was submitted with the second deliverable in May 2001. The first deliverable did not document that work had begun, but the second deliverable identified significant tasks having been completed. In particular, the WDPI had identified uniform LEA/SEA data elements, federal crosswalk accounts, and IEA accounts. The DPI had defined data edits, designed a collection and reporting instrument, and developed an LEA/SEA data model. Many other tasks were at least partially completed at the time of submission of these deliverables.
The third deliverable for this project was submitted in November 2002. The final goal of the project was to have a prototype of the web-based collection system developed which could be demonstrated to state officials who would then, ideally, provide more funding for the actual implementation of the project. The state of Wisconsin, in its last biennial budget, allocated $78,000 for this purpose, and work has already begun on the large-scale implementation of this project