Contact Person: Kathleen Gosa
Kansas FY 2007
Task Order: $80,000
Improving the Quality of Data Submitted by Kansas LEAs
This proposed task order from the Kansas State Department of Education (KSDE) is for the design and implementation of a Data Quality Certification (DQC) Program that will provide data quality professional development for local education agency staff throughout Kansas. More specifically, it will target those staff responsible for submitting data to the Kansas Individual Data on Students (KIDS) system to ensure that student level data are accurate and that school staff understand the meaning and importance of these data. In addition to professional development, the program will include outcome measurement and certification.
The overarching goal of this project is to enhance the quality of data submitted to KSDE by schools and districts. This will be achieved through: (1) improved data quality assurance procedures at the state or local level; and (2) coordination of technical assistance and training for local education agencies, which will facilitate the adoption of state data collection and reporting systems.
Upon project completion, the processes for developing and evaluating the DQC program will be available to other states upon request.
Kansas FY 2006
Task Order: $80,000
Increasing Capacity for Building a High Quality State Data System
This task order speaks to the following Task Order Fiscal Year 2005/2006 priority areas:
The Kansas State Department of Education (KSDE) has assigned state identification numbers to most students in accredited schools and is in the process of collecting student-level data for the first time. The department has worked closely with vendors of student information systems used in the state as the vendors develop, edit, export, and import routines to assist the districts in sending quality data to the state. Unfortunately, not all schools and districts have access to student information system software. Others use software that their vendors do not support. There are few staff in the districts that have both technological and data expertise, making the collection and sending of quality data difficult for them.
Many of the state’s smallest districts and private schools (41 of the 105 counties in Kansas have less than 1,000 public school students in the entire country; 4 counties alone contain nearly half of the school-age population) keep their data in spreadsheets, on paper, or in old software that is no longer supported by their vendors. Data management skills are limited or non-existent. Goal 1 of the Task Order is to improve data quality at KSDE through accomplishing two objectives: (Objective 1) offering districts and schools a basic student information system that will meet state and many local reporting needs; and (Objective 2) providing the technical assistance and training needed to allow LEA and private school staff to understand data and use the software for successful and timely reporting of quality data to the state.
KSDE’s data strategy includes development of Enterprise data architecture, a data model, and a data warehouse as well as a metadata repository and data marts. Currently, KSDE’s data are kept in approximately 80 databases, few of which are well defined or linked to other databases. The situation makes it very difficult to use the data the department collects to inform decisions or to easily provide data for reporting purposes. For example, the Performance-Based Data Management Initiative (PBDMI), the collaborative effort among the U. S. Department of Education (ED), State Education Agencies (SEAs), and industry partners to improve the quality and timeliness of education information, will provide SEAs and the Federal government the capacity to transfer and analyze information about education programs. In order for EDEN to be successful in eliminating existing ED data collections, states need to send as much of the requested data as possible and convince ED offices that those existing collections are unnecessary. KSDE has been unable, due to its fragmented data systems, to provide data to EDEN completely and on time. KSDE has also been unable to provide district and state policymakers and researchers with access to information that would be of benefit to them. Goal 2 of the task order will be to take the initial steps for integrating student-level data with state identification numbers with other KSDE data in order to provide timely and accurate data to EDEN. This will be done through accomplishing two objectives: (Objective 1) designing a data mart that will be used to send data to EDEN, and (Objective 2) documenting, in a data dictionary that will be able to be uploaded to the metadata repository when KSDE has one in place, the data that will be included in the data mart.
Kansas FY 2000
Task Order: $65,000
Task Order 2000—TO2K
The Kansas State Department of Education proposed to continue the work that began under a task order issued in May 1998. The goal for the TO2K proposal was to create an agency-wide information system that allowed for seamless communication and exchange of electronic information to, from, and between constituents in the field and federal reporting clientele. The major desired outcomes and products from this project were:
The project was to build on work already conducted in FY99, and to be completed in FY01.
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