State Task Order Summaries - Hawaii

Contact Person: Thomas Saka

FY 2003 | FY 2001

Hawaii FY 2003
Task Order: $77,000
Enterprise Information Architecture Development

The Hawaii Department of Education has been at the forefront of electronic data collection, reporting, and information systems, and seeks to improve on their techniques through the Special Task Order for FY03. Hawaii’s project proposes to develop information architecture, which will ensure the use of information in support of specific educational processes and serve as a guide for future information management and information technology activities.

Information architecture (data, applications, technology) is the blueprint that defines the entities necessary to produce information. Developing this architecture will be critical for:

• Establishing and implementing standard data item definitions/reporting standards across the agency
• Merging information systems and cross-walking data to include existing data that are not readily accessible
• Improving information systems to enable greater effectiveness in reporting school-level data
• Assessing the information system’s capacity to provide the data needed
• Changing the state’s education information system to meet the accountability requirements of No Child Left Behind

The increased focus on data usage, user accessibility through web interfaces, and tracking of individual student information, is escalating the necessity for implementing new systems, and with this Task Order Hawaii expects to improve its performance in these areas greatly.

Top

---

Hawaii FY 2001
Task Order: $76,000
Improving the Quality & Timeliness of Special Education Data Reported to the U.S. Department of Education

The Hawaii Department of Education (HDE) received task order funding to reduce the special education data reporting burden for schools and increase the quality and timeliness of the reported information. This project is particularly important for Hawaii because the state contains a single LEA and SEA, which includes one office for collecting data on 185,000 students in 250 schools. The eventual goal of this project was to develop a transport framework that allowed the automated transfer of data from Hawaii’s special education operational system to a data warehouse.

The major objectives of this project were:

• Documentation of data models generated by Hawaii’s special education system
• Research and investigation of technical strategies for extracting information from the special education system to an external data store
• Identification of scope and implementation mapping of Hawaii’s special education data to reporting definitions
• Documentation of the final technical framework to allow sharing of information with other states for implementation in other organizations or with other content systems

The following major activities were completed:

• Finalization of project plan and selection of contractor—Spectria Inc.
• Documentation of data models and reporting requirements—Systems analysts documented special education data currently in the system and the data elements were clarified against project outcomes
• Presentation at MIS conference—A presentation was conducted at the February MIS conference in Orlando
• Selection of data transfer, reporting framework—Various alternatives for data transfer components were identified by the contractor and evaluated against system and reporting needs
• Development and pilot testing of the framework—A pilot test was completed and the results were presented by the contractor

Previous Page

Top