Skip Navigation
small NCES header image
Common Core of Data (CCD)

About School District (Agency) Name and Address File


Introduction

This file contains the names, addresses, telephone number, membership, type, grade span, and number of schools of the public school districts in the 50 states, District of Columbia, five outlying areas, the Department of Defense and Bureau of Indian Affairs schools for school year 2009-10.

If you need additional information about the data records or definitions, please contact Patrick.Keaton.

The text files are comma delimited. They can be opened in MS Excel or imported into most other applications. The file layout and variables are described below.

File Layout


Position Variable Name
1 LEAID (Agency ID)
2 Agency name
3 Street address
4 City
5 County name
6 State
7 Zipcode
8 Zip4
9 PhoneNumber
10 Enrollment
11 Agency Type
12 Lowest Grade Taught
13 Highest Grade Taught
14 Number of Schools

Top

Code and Variable Definitions

Missing and Not Applicable Data
Missing values (where a value was expected, but none was measured) are represented as an "M" in alphanumeric fields and a "-1" in numeric fields. Non-applicable values (where a value was neither expected nor measured) are represented as an "N" in alphanumeric fields and a "-2" in numeric fields.

LEAID (Agency ID)
This field displays the 7 digit agency identification number. This number can be used to link the agency (district) to its schools on the school address file. The first 7 digits of the 12 digit school ID are the district ID, the last five are the school ID, put together, they make a 12 digit unique code for each school. The first 2 digits of the LEAID are the State FIPS code.

Enrollment (PK through Grade 12 Students)
Use this field (called Member in the Access file) to search for the total number of students enrolled in all grades at the agency level. The number represented in this field may differ from the total school membership reported in the school file for a given state. For example, a school may be operated directly by the state Board of Education, and not considered part of a local agency. There are also valid agency records that do not include students.

Agency Type

Agency Code Agency Type
local school district that is not a component of a supervisory union
local school district component of a supervisory union sharing a superintendent and administrative services with other local school districts
supervisory union administrative center, or a county superintendent serving the same purposes
regional education service agency or a county superintendent serving the same purposes
state-operated institution charged, at least in part, with providing elementary and/or secondary instruction or services to a special-needs population
federally operated institution charged, at least in part, with providing elementary and/or secondary instruction or services to a special-needs population
Charter Agency: All schools associated with the agency are charter schools
Other Education Agency: Agency providing elementary or secondary instruction or support services that does not fall within the definitions of agency types 1–7

Lowest/Highest Grade Level
Use these fields to identify districts by the highest or lowest grade level offered in the schools in the district. The following codes are used:

  • PK = PreKindergarten
  • KG = Kindergarten
  • 01-12 = First through 12th grade
  • UG = Ungraded
  • 00 = School had no students reported

UG and 00 each occurs only in isolation from other codes. When one of these does occur, it is both the lowest and highest grade.

Number of Schools
The number of schools operating in the district.

 CCD Address Files

Top


Would you like to help us improve our products and website by taking a short survey?

YES, I would like to take the survey

or

No Thanks

The survey consists of a few short questions and takes less than one minute to complete.